Question

Im having some trouble with this homework. I think i've identified things correctly so far, but now im stuck. Thanks in advance!

Notes on system flowcharts A system flow chart can answer the following questions: 1. Who process data (entities, persons) 2. How to process data (activities, verbs) 3. Where are data stored (data storage) 4. What are inputs to data processing (documents) 5. When do activities occur (top to down, left to right) Please follow the steps below to draw flow charts Step 1: identify and highlight internal entities (who process information); external entities (who just send in or receive information). Write down the names of internal entities as the headers and draw a line in between the internal entities. Step 2: identify activities (processes) and highlight the verbs. Step 3: identify documents and circle them Step 4: identify data stores and underline them Step 5: draw activities for each entity in sequence. Draw the related inputs and outputs for each activities and connect using arrows Step 6: draw external entities within a pill symbol as sources or destinations of a process For more information, watch this video https://www.youtube.com/watch?v=wSqPunsole HW 1. Draw system flow charts for the accounts payable and cash disbursement process The accounting department clerk, Mary, receives the invoices from the vendors She types three-part Checks The checks along with the invoices are given to the chief finance officer for his approval and signature. After the chief finance officer signs the checks, Mary mails the original to the vendors, files the second copy in check number order, and attaches the third copy to the invoice. She then enters the check in the cash disbursement journal and the accounts payable subsidiary ledger. The third copy of the check and the attached invoice are filed alphabetically by vendor name. - external (vendors, - Internal (Mary, Finance Officer, -- processes(verb)

Answer 1

Step I:. Pnternal entities - Marry Cale dlepartment clerle) cheif finance icer. extenal enti ties - vendors. Step2:- Receives /oreka /Typesthree chocks checkes given to épo tor approval synsthe checb/Mails the original to vendor/ > Receives > Types → Approval > mails. in check neembey. f9le the seond copy Aniache the third copy to the in voice./ Enters the chuck in the cash disbusement. /Copy and involce » AHach. » enter: are. filed. → filed * step 3 7- Documents » Tnvolce → checks CThree copies) » moil cauh dis bursemont Bunal. Stepy:- Data store ) accounts payable subedlary » Joumal tedgor i ling Copy. Ale's poyable -) involce and thir ladge. physkai Aling -> ->

START vendor Mailed stropy INVOICE CFO 'CLERK 3 copie pant check Appr PAPER 2ndcep enters and storop pata PAPER grod copy N. \A STOP