Question

Write an informational email. Your e-mail must include all items in the scenario below, and the proper email header of from, to, and subject. 3. Maximum e-mail length is one single-spaced page with a minimum of 11-point font. No fragments, run on sentences, comma splices, flabby expressions, redundancies, or clichés and empty words.

Scenario
Your boss, George Samson, is scheduled to meet with three potential clients for cases he will be taking on. Today he was called out of the for an important law conference, and he will be gone most of the week. His appointments with clients were for Wednesday, April 10. Before he left he asked you to reschedule these appointments for one week later. He also wants a brief summary of each client’s case.
Somewhat flustered, you call each client and luckily reschedule all for the same day. Julie Barnes, fighting for SSI disability, agreed to a 9:30 a.m. appointment. Anthony Bigali, a restaurant owner, is being sued by a customer who claimed she slipped and fell in his establishment, said an 11:30 a.m. appointment will work for him. Zachary Rouse, a construction worker, was injured when he was broadsided by another driver and spent ten days in the hospital. He agreed to a 10:30 a.m. appointment.
Sonia Poole, the firm’s primary paralegal is on vacation, and she always sits in on client first meetings. You are wondering if Mr. Samson would like Melanie Perkins, the other paralegal, to sit in the meetings in Sonia’s place.

Your Task
Following all assignment instructions write an e-mail to Mr. Samson including all the information he needs. Make your email easy to read, concise and appealing.

Answer 1

Note: Remember, an informational email is requirement based. It is supposed to address requirements/requests in a succinct and to the point manner.

Mr Samson has made his requirements pretty clear. He wants his meetings rescheduled and a case summary per client. Hence, information regarding these will be the starting point of your email.

Also, you need to mention the unavailability of the paralegal (Ms Poole), and ask whether Ms Perkins can fill in for her. [Ideally you'd research Ms Perkins schedule beforehand (to check if she can make it on the said date), and include that information in your mail. Given the text, let's assume Ms Perkins is free on the said date]

Now let's write the email:

From: yourself@_____.com

To: george.samponson@_____.com

Subject: Appointments rescheduled to Apr 17 | Case Summaries attached | Poole unavailable

Hi George,

Your appointments for Wed, Apr 10, have been rescheduled to Wed, Apr 17, as asked.

Please find the meeting schedules and case summaries below-

Date	Apr 17, 2019	Apr 17, 2019	Apr 17, 2019
Time	9:30am - 10:15am	10:30am - 11:15am	11:30am - 12:15pm
Client Name	Julie Barnes	Zachary Rouse	Anthony Bigali
Case Summary	Fighting for SSI disability	Construction worker. Had a workplace accident. Spent ten days in the hospital.	Restaurant owner. Being sued by a customer claiming she slipped and fell in his establishment

Our usual paralegal, Sonia Poole, is unavailable. Melanie Perkins could possibly fill in for her. Her official calendar shows she's free till 01:30pm on Apr 17. Would you like me to check with her in person and book her for these meetings? Please confirm.

Thanks and Regards,

Your Name