Question

Discuss the applications and benefits of web-based project management also discuss the uses of the PMIS throughout the phases of the project life cycle.

Answer 1

Application-

PMIS will have different functions depending on the phase of the project. For example, during the initial phase, project managers will use PMIS to help prepare initial budgets, including costs and resource estimates. PMIS, in conjunction with other tools, can help with project planning. In terms of approval, it sets the scope of work, prepares bidding documents and can be used to present data to decision makers.

When planning, PMIS helps to plan in detail, including task analysis and key pathways. It supports cost management planning, including WBS analysis and integration of control processes. PMIS will also be useful for project managers in planning resources related to availability and constraints. It can also help lay the foundation for project scope, schedule and costs.

When the project is completed, PMIS collects, prepares and stores the data as it comes from the project team, which can then be compared to the base forecast. PMIS assists with cost estimates and schedules to assist if necessary changes in the project environment. Material management, cost collection, performance measurement, and of course reporting are supported by PMIS.

Especially at the end of the project, PMIS is very useful. It helps to review the requirements to ensure that the project achieves all its goals and objectives. It also organizes the information collected in the project to review the results, analyze the results of the final report and then save the archive with historical data for future projects.

Application-

Although there is a manual project management system, the benefits of using the internet or the cloud are many. With online information systems, speed, efficiency, economic efficiency, accuracy and the ability to manage complex projects can be adopted. But of all the advantages, the most obvious is speed.

Once the data is collected, it can then be adjusted to reflect the results that the project manager needs with high speed and accuracy. Manual applications will not respond to this issue. It is also not possible to create and modify plans, schedules or budgets quickly. What took a day or more is now complete in seconds.

Project managers and their organizations can store a lot of data with PMIS. These data are easily implemented, prioritized and aggregated as needed. And unlike manual systems, which are larger and require more support staff, PMIS online requires less maintenance and space.

These factors also have cost benefits. The benefits of digital PMIS manually are usually significant, especially when loading and unloading are considered. And if the input is correct, the possibility of errors is greatly reduced with PMIS cloud.