Question

decribe how ro create a borad of health manual

Answer 1

BOARD MANUAL

It helps board members to stay organized.

BOARD OF HEALTH

A board created by authorities having powers and duties for the preservation and improvement of public health.

BOARD OF HEALTH MANUAL

• A Board member’s manual is an important organizational resource in enabling boards of directors to be more effective.
• It also helps board members to stay organized.

Board of health manual can be created under 8 segments:

1^st segment: Organizational Introduction

This includes:

• Organizational profile

It includes a description of work, organization’s history, organization’s phone number, fax number email.

• Board member’s list

It includes the current list of board members with their name, number and email address.

• Annual planning calendar

It includes board meeting dates,annual general meeting and other important board work dates.

• job description and board agreement form

it should provide job description for each board member and a responsibility agreement form signed by each member.

2^nd segment: governing policies

This segment includes:

• vision, mission and values statements

this is long term objective and goals recovered under this segment.

• Incorporation by-laws

This contain important information about the membership, the composition of the Board, voting and notices of meetings.

• Board processes

In this segment, the board describes the jobs and responsibilities of the board members.

• Operational policies

In this segment , instruction is given to the board members on how to manage the organization and achieve its goals.

3^rd segment: : Minutes of Board Meetings

Board Secretary is responsible for maintaining, separate from the Board Manual, a Minute Book containing minutes of all Board Meetings

4^th segment: Financial Reports and Contracts

A section for financial reports and a copy of contracts should be maintained separately.

5^th segment: Executive Director and Committee Reports

• In this segment executive director’s work like personnel, finance, programming and copies of committee reports should be provided to the board.
• Also include reports from “governance committees” such as the executive committee, recruitment or nominations committee, audit committee, policy committee or fund-raising committee.

6^th segment: Operational or Administrative Procedures

• A separate section should be formed for this.
• This includes specific personal practices (hiring process, staff evaluation form, collective agreements, training plan, emergency response protocol), or financial management procedures (cheque signing, petty cash, payroll procedures, purchasing criteria).

7^th segment: Board Education

• This segment contains information about how to run effective meetings and information about the community as well.
• This also includes newspaper clippings on current issues, statistics on trends, important government policies, related national and international bodies, etc.

8^th segment: Notices, Brochures