Question

Your team is the accounting staff for a National not-for-profit student organization. The executive director of the planning committee has asked for your recommendation on where to host the 2018 National Conference of an organization your team selects to support.  

The conference will be held on Friday, June 8 – Sunday, June 10, 2018. Students will arrive by 12 pm, Friday, June 8 and leave the conference by 5 pm, Sunday, June 10.

The mandatory student confere8ce sessions will be held on Saturday and Sunday 9am - 12pm.
Free time will be Friday 6pm -10pm, Saturday from 12pm - 10pm and Sunday from 12pm -5pm.

The conference expects to have 8,000 students in attendance from NJ area High Schools.

The national organization will be paying for the following:

1. Lunch and Dinner Food costs for all 8,000 attendees for 2 days (2 lunch and 2 dinners)

2. Hotel and registration fees for only the 12 students on the planning committee.
   
   You have narrowed down the locations to Nashville, TN; Los Angeles, CA; Denver, CO. Your research has shown the following for these locations:
   

Nashville, TN:

• Total venue cost for two days: $4,300

• Cost of food for two days: $68 per student

• Member/Student’s conference costs:

- Registration: $100 one-time fee (conference revenue)

- Hotel: $130 per night (double occupancy/two students per room)

Los Angeles, CA.:

• Total venue cost for two days: $5,500

• Cost of food for two days: $85 per student

• Member/Student’s conference costs:

- Registration - $125 one-time fee (conference revenue)

- Hotel - $189 per night (double occupancy/two students per room)

Denver, CO:

• Venue cost for two days: $4,900 total

• Cost of food for two days: $75 per person

• Member’s conference costs:

- Registration - $115 one-time fee (conference revenue)

- Hotel - $155 per night (double occupancy/ two students per room)

Before making your recommendation, you and your team must consider the following:
1. The income from registration
2. The cost of holding the 2 day event

3. The cost to members for attending and free time activities from 6pm to 12am Friday and Saturday night

4. The potential support from local businesses

5. Your team’s ability to build your organization’s purpose by completing the attached packet
   

Considerations/Research: (35 pts)

 What is your organization’s purpose? (fill in Part 1)

 What is the total revenue for the organization for each city brought in by registration? (fill in Part 2 a)

 What are the total costs to the organization by city? (fill in Part 2a) Total costs for students? (fill in Part 2b)

 What are the attractions and costs for students in each city for free time to attend? (fill in Part 3)

 How do hotel costs affect the decision to select a city? (fill in Part 4)

 Which city aligns best with the your organization’s purpose? (fill in Part 4)

 How does support of local businesses affect the decision to select a city? (Part 4)
 How could you solicit the support of local businesses to help the conference come to their city? (Part 4)

Presentation: (15 pts)

Create a PowerPoint Presentation to present your researched data. Slides should include the following:

• Introduction Slide (1 slide)

• Purpose of the Not for Profit Organization (1 slide)

• Analysis of Costs for each city (1 to 3 slides)

• Attraction Considerations for Nashville, TN; Los Angeles, CA; Denver, CO (3 slides)

• Support of Cities (1 slide)

• Decision (1 slide)

Names:____________________________________ Date:_________________ Period:___

Accounting 1: Case Study: Accounting Team for Not-For-Profit Student Organization:

Part 1: “Purpose for your student organization”:

___________________________________________________________________________

Part 2a: Cost Analysis: Use given data and researched data:

	Nashville, TN	Los Angeles, CA	Denver, CO
Total Revenue from Conference: List
Total Expenses (Costs) for Conference: List
Approximate Net Income from Conference raised for the Charitable Organization:

Part 2b: Student/Member’s Costs to Consider:

Total Student Expenses (Costs) for Conference:	Nashville, TN	Los Angeles, CA	Denver, CO
Hotel Costs
Registration Fee
Average Attraction Costs
Spending Money/Snacks
Total Student Costs

Part 3: Researched notes on 6 attractions available in each city:
Nashville, TN:

Attractions:	Description	Hours of Operation	Cost of Attractions

Los Angeles, CA:

Attractions:	Description	Hours of Operation	Cost of Attractions

Denver, CO:

Attractions:	Description	Hours of Operation	Cost of Attractions

Part 4: Response to the following questions:

1. Do hotel costs affect the decision to select a city? Explain.
   

2. Do other attractions available to the students affect the decision to select a city? Explain
   

3. Are the costs of other attractions a factor to be considered in making the city selection? Explain
   

4. Which city will align best with the purpose of your organization? Why?
   

5. Is the support of local businesses to bring your conference into this city important? (why/why not)
   

6. How could you solicit the support of local businesses to help you bring the conference to their city?  

Answer 1

What is your organization’s purpose?

The organisation should help students to enhance their soft skills, and should help them identify a career path in accordance with their aptitude and skills. It should also ensure their overall development, including mental and physical well being.

What is the total revenue for the organization for each city brought in by registration? (fill in Part 2 a)

Part 2a : Cost Analysis Nashville Los Angeles Desver Total Revenue from Costerence: Registrato fees: 8000 students * Regpone trgeted 8.00.000 10,00.000 9,20,000 om die studiestros plazoing? 2000 K100] (2000x1as] [8000 x 115] Total Revescie: 8.00,000 10,00,000 9.20.000 Total expeoses [cost] foro conference: Venue Cost 4300 5500 4900 1) Cost of food for too days 5,44,000 G. 80.000 6.00,000 (8000 x64] [sooo x89] [3000 x15 Students o peso Cia students) 'P Committee Repase tross fee: for 1200 1500 1.380 Cax100 Lalas [12x115 Hotel expenses :- 780 930 [xi30] Gxrəc] (6x155] 300 1134 (it is assumed planning Connallee Students are included in the attendee student Toto expenses 5,50, 280 G. 88,134 6.07,210 Appsoxivate Net Income foon Conference raised for the 42, 49,7a0 charitable Organisations 2, 49,7ao 3 3,11,866 312,790 212.780

Part 2b: Student/Member’s Costs to Consider:

(Not considering the cost of 12 students in planning commitee)

Total student expense(cost) for conference	Nashville, TN	Los Angeles, CA	Denver, CO
Hotel Costs	519220 ((8000-12)/2) *130	754866 ((8000-12)/2) *189	619070 ((8000-12)/2) *155
Registration Fee	798800 (8000-12)*100	998500 (8000-12)*125	918620 (8000-12)*115
Average attaraction cost	352000 ($22*2 days*8000) Note 1	1024000 ($64*2 days*8000) Note 1	672000 ($42*2 Days*8000) Note 1
Spending Money/snacks	536000 ($33+$17*2)*8000 Note1	768960 ($38.12+$29*2)*8000 Note 1	1568000 ($34+81*2)*8000 Note 1
Total student cost	$ 2206020	3546326	3777690

Note 1: Data taken from other sites.

Part 3: Researched notes on 6 attractions available in each city:

(It is not answering since its not related to accounts)

Part 4: Response to the following questions:

Do hotel costs affect the decision to select a city? Explain.

Yes, hotel costs will affect the decision to select a city. It is because if the hotel cost are low, the revenue of the NGO will increase since its hotel expenses of planning commitee students will decrease.'

Addition to that, if the hotel expenses are lower, more students will prefer to attend the conference.

Hotel expenses are lower for Nashville

Do other attractions available to the students affect the decision to select a city? Explain

Yes, in a non financial aspect, it will affect the decision. The attaractions available in a city will help the students in developing their knowledge base

Are the costs of other attractions a factor to be considered in making the city selection? Explain

Yes, If the cost of attarctions is lower, it will be more prefreable to students

Which city will align best with the purpose of your organization? Why?

By revenue, the organisation can consider Denver. But it might be very costly for students.

In students financial angle, Nashville is cheaper, But it generates the lowest income to the organisation.

The organisation can take a decision based on the attraction on the place and its impact on students for their knowledge development