Question

Detailed Instructions: In a business setting, we are often asked to write a memo to communicate...

Detailed Instructions:
In a business setting, we are often asked to write a memo to communicate with internal and external professionals. This assignment further advances your communications within an organization through the use of a memo.

Background:

As the senior accountant at Jackson Quality Sportswear (JQS), which manufactures sport attire for men, women, youth, and children, you are an active employee in the budgeting process. For years now, employees have not been in favor of budgeting. In fact, department managers have often expressed their degree of stress and feeling uncomfortable about the budget process and performance evaluations. This year, Jacob Reynolds, the controller, wants to try a different approach to promote employee support of the budget and, in turn, the organizational goals. With more employee feedback, the upper management can develop a more inclusive, advanced budgeting tool.

The controller asks you to develop a memo to be sent to department managers with a courtesy copy (cc) to the controller. The memo will introduce the new budget approach and the advantages of budgeting. The new budget approach is a participative budgeting process as opposed to less input on the part of employees. The desire is for department managers to obtain feedback from their team in order to submit a more collective budgeting tool for consideration from their area of responsibility.

In consideration of the background, prepare a memo in a Word document to submit to the department managers with a cc to the controller.

  • Your first paragraph would be an invitation to a budget workshop to be held in a few weeks on February 21st in the main conference room from 1:00pm to 3:00pm.
  • Next, you will explain that the workshop will discuss a participative budgeting process. Therefore, you will need to explain what a participative budgeting process means.
  • Next, you will want to explain the advantages of budgeting. This will set the tone for the upcoming workshop. Therefore, it is important to name and discuss at least three or four reasons why budgeting is important to the JQS organization.
  • Finally, add a closing paragraph to encourage managers to attend the meeting, be prepared to ask questions on behalf of their team, and to offer initial ideas for relevant projects for JQS.
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Answer #1

MEMORANDUM

TO Department Managers

FROM

DATE February 5, 2020

SUBJECT Participative Budget

I am writing you to inform that a workshop will be held on February 21st in the main conference room from 1pm to 3pm regarding a new budgeting process known as Participative Budget.

Participative Budget is a bottom up approach regarding budgeting in which all the department managers will participate in the process of preparing a budget. Each department manager will take feedback and suggestion from their team and these ideas will be taking into consideration will preparing a budget.

This collective budgeting tool will help to prepare more realistic budgets. Also, it will improve the morale of all the employees as they have been included in the process of budgeting. Moreover, all the employees will feel more valuable and connected to the organization. It will create a positive mindset among the employees regarding budgets.

With this brief insight, I invite you all to the workshop and have a detailed discussion regarding this budgeting technique so as to have an in-depth knowledge regarding this approach and mitigate all the doubts regarding it. Any ideas for relevant projects for JQS are invited.

Thank you.

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