Question

Briefly describe the process of a mail merge and the types of files needed to create the mail merge. For the toolbar, press ALT+F10 (PC) or ALT+FN+F10 (Mac). 냘뉠 ﹀ Path: p Span Words:42

Answer 1

Mail Merge:

Mail merge means simplifying repetitive documents and tasks. It can be used for creating documents that contain identical format, text, graphics, layout etc.. It is mainly used for generating envelopes, address lists, training handouts, lables etc..

Mail merge consists of two files, Main document and data soruce.

Steps:

1. Open the document, start Mail merge helper by Tools --> Mail Merge.

2. Select Main Document you wish to create and select active window.

3. Now click on Get data to select data source. Here you can create your data source, open, Use and it also have header options.

4. Select Edit main document and add appropriate punctuation and spaces between merge fields.

5. You can preview your data by clicking on ViewMergedData

6. If you want to merge only a subset of data source you may need to filter it.

7. Now you can different merge options:

a. Merge to new document

b. Merge t0 printer

c. Merge to Electronic Fax

d. Merge to Email