Question

You are the payroll administrator in a multijurisdictional organization you have employees all across Canada. During this years audit the auditors have requested information on various processes in place in the payroll department. To help the auditors in their review. Your manager has requested documentation that details the process used in the department, and has asked for your assistance with information on Worker's Compensation. Prepare a memo outlining the general procedures used to calculate the Worker's Compensation assessment in all junsdictions Presentation and style the appropriate structure of a memorandum content appropriate content a convincing argument in favour of your decision Consideration must be given to both the CRA and Worker's Compensation the following rules should be followed when writing a formal memo • memorandums should be structured including a main heading (to from date re) there should be section headings throughout the body of the memo An introduction and a closing section should be used The language used in a memo should be clear, concise and to the point organization of ideas and sentence structure are required • The writer of the memo should attempt to anticipate and answer any questions the reader may have on the subject . Since memos generally concern problems They should conclude with specific recommendations for a solution All the relevant topics concerning Workers Compensation should be discussed in the body of the memo

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Answer 1

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To: The auditors From: The Payroll Manager Subject: Outline of various procedures for calculation of employee compensations. The payroll department is responsible for preparation and payment of compensation to the employees. It is important follow the standard guidelines and procedures to correctly prepare the compensation due to the employees on regular basis. The following standard procedures are followed by the payroll department to prepare the monthly compensation dues to the employees: 1. Firstly a list of employees are prepared. The list includes both permanent and temporary employees. Every month at the beginning the list is updated to include the new recruitments and exclude the employees who have left, retired or sacked. 2. The rate applicable to each employees is determined on the basis of their positions and work hours during a month. 3. The hours worked by each employees during a period is double checked with employee attendance registers as well as information in the computer logs. 4. The monthly gross salary and wages of the employees are determined on the basis of applicable rates as differ for temporary and permanent employees. 5. The different types of deductions as per the provisions are deducted from the gross payment to calculate the net amount payable to the employees for the month.

6. The payroll once complete is sent to the payroll manager. The payroll manager checks the final payroll and signs it if everything is correct. 7. The payments are released to the respective bank accounts of the employees on the 2nd day of next month following the month for which the payment is made.

Dated: Place: