Question

Control is one of the most controversial aspects of management. Exercising too much control can foster employee resentment and bureaucratic delays. Exercising too little control can raise employee stress and breed organizational chaos. And not only must managers work to achieve a healthy level of control but they must also strive to set controls around the right targets. The control process is about more than charts and feedback loops—it is about focusing personal and organizational efforts toward desired outcomes. This exercise will allow you an opportunity to try your hand at developing a control system that is tailored to a particular company and type of work.

Scenario: Razor’s Edge (RE) is a young and growing company that serves the needs of those who engage in extreme sports, adventure/exploration, and guiding services. Some examples of RE’s core market include expert/professional mountain climbers, white-water rafting guides, and polar explorers. The founders of RE are the husband and wife team of Dan and Alice Connors, world-famous mountain climbers and explorers. Dan and Alice have both reached the summit of Mount Everest and each is well respected in the rather small and close-knit community of adventurers and explorers. RE is an eclectic company of employees who, like Dan and Alice, share a passion for adventure and extreme sports. The company not only designs and sells its own lines of specialized products such as mountain-climbing shoes and ropes but also develops software designed to support expedition planning, communication and navigation, and simulation and scenario response (i.e., training tools for guides and newer expedition members).

For the first five years of its development, RE did not worry too much about organizational policies or controls. Employees were encouraged to climb, trek, and guide, and attendance issues were addressed on a case-by-case basis. Although officially all employees were given two weeks of paid vacation, many employees were allowed to take up to two months off at half-pay so that they could complete an expedition. Sick days were jokingly referred to as “mountain flu” days, and it was not unusual for the small company to be thinly staffed on Mondays and Fridays. But in the past three years, RE has grown from 25 employees to 85. The company is too big, and the jobs too diverse, for Dan and Alice to deal with each employee request for “expedition time” away from work. And the “mountain flu” has occasionally weakened the company’s response to customers.

Dan and Alice have also become victims of their own success as they attracted other climbers to join their company—most climbers want time off in the peak climbing seasons. But this also happens to be a peak time for RE orders and service requests. The company has organized all employees into teams and announced a contest. Each team should come up with an approach for controlling staffing levels to meet or exceed customer expectations for responsiveness, while at the same time preserving RE’s tradition as a company of active adventurers and explorers. The company has announced that each member of the employee team that develops the winning solution will receive $2,500 worth of RE gear of their choice.

Step 2: Determine staffing levels. You are a team of workers at RE. Design an approach to controlling daily staffing levels so that RE is able to meet or exceed customer expectations for responsiveness without sacrificing its own identity as a company of adventurers and explorers. Keep in mind that RE is somewhat unusual in that even its accounting staff members (five full-time employees) are experienced adventurers and explorers and are expected to answer customer questions and handle their service needs.

You should consider the following elements:

Paid vacation

Expedition time

Sick days and “mountain flu” (Monday/Friday absences)

Dealing with peak times, and/or most desirable times for vacation or expedition

Knowing whether customers are pleased with RE’s responsiveness to their needs

Step 3: Initial Post. 250+ Words: Submit a proposal to management that highlights key controls to the the company leadership team.  Your proposal should include examples of all three types of controls (feedforward, concurrent, feedback) that could be applied to RE.  When you propose a control make sure in your post to identify it as a feedforward, concurrent, or feedback control.

Answer 1

Effective control would facilitate Razor Edge to focus on events before, during and after execution and implementation of a process. Thus careful inspection and engagement in extreme sports events along with cautious selection of employees would indeed facilitate to ensure high quality and profitable extreme sports guidance services.

Feed forward control also referred as preliminary or preventive controls makes an effective effort towards efficiently recognizing and averting substantial deviations in the standards before they actually happen. Furthermore it facilitates to focus on human, material and financial resources within the organization.

These controls are obvious and apparent towards selection and recruitment of new employees. For instance organizations attempt towards enhancing the probability of workers performance standards by vigilantly recognizing and acknowledging the essential and obligatory job skills and adopting appropriate tests and other screening devices to hire people with those skills.

Concurrent controls facilitate to effectively monitor the ongoing employee activity thus ensuring consistency with quality standards. These controls rely on performance standards, rules and regulations to efficiently guide the worker tasks and behaviors. Thus the intention is to ensure that work activities generate the desired results.

For instance many business operations does comprise of devices which indeed can facilitate to measure effectively if the goods that’s being produced adhere to the desired quality standards. Furthermore workers examine and evaluate the measurements and if they are successful in indentifying that in some areas standards are not being met then they need to effectually rectify the error.

Feedback controls comprises of effectively assessing the information to establish if the actual performance meets the established standards or criteria. For instance suppose that an enterprise recognizes and acknowledges a goal of increasing its profit by 12 percent in the next fiscal year.

Thus foremost company needs to ensure that the goal is attainable furthermore business administrator needs to efficiently monitor the profitability of the organization on a monthly basis and after three months if profit do increase by 3 percent then management can presume that plans are moving as per schedule.