Question

ABC company is a manufacturing company. ABC company has several cycles in its business, one of which is the expenditure cycle. There are several activities in the expenditure cycle, starting from ordering, receiving goods, approving supplier invoices, and cash disbursements for ordered products.

This activity begins by determining the items to be purchased based on purchase requisition from the production cycle, information from inventory file, and also back orders. Based on these data, ABC company determines the items to be purchased (which items, and how many) in the purchase order document. After that, ABC company determine which suppliers will be chosen to fulfill the order. In determining suppliers, ABC company needs information about inventory data, supplier data, and a purchase order data so that the goods purchased are in accordance with their wants and needs. Then the purchase order will be sent to the selected supplier.

 

After sending a purchase order, then the goods and packing slip will be sent from the supplier. ABC company will receive goods and packing slip. After the goods are received, then checked whether the goods received are accordance with the purchase order (types of goods, item numbers, quantity, etc). If it is appropriate, then input or update supplier data, inventory data, and also inventory list to the revenue cycle. Then the items will be submitted to the warehouse. The goods are delivered along with a copy of the purchase order.

Question :

a. Prepare a Level 1 DFD for Ordering process of ABC Company!

b. Prepare a Level 1 DFD for Receiving process of ABC Company!

Answer 1

Au ABC company is a manufacturing company. ABC has beverall rycles in P to a bussiness of which is the expenditure one of cycle. There aret Several activities in the expenditure cagele, starting a from or doring, receiving and approving suppliegt a invoices, and cash as brosements for order products - here we prepare a level 1 DFD for order in Os Receiving Process of ABC company do what is a D F D A DED (data flow diagram is a traditional way to go visualize the information flows within a system. At shows how the information enters and lequel the system, what changes the information and where information is stored. The purpose of DPD is to show the scope and boundaries oft a system as a whole. DID Notations @ External entity > It is used where certain data tou t comes from or goes to for eg :-) [customer. 0 Process It is the manipulation where the transformations - of data take place. for eg.:-) process order, 8 Dota store » A data store represents the storage of persistent data required and for produced by the process- for eg: inventory Data flow's at represents the flow of information with its direction represented by an arrows d e

of ABC company it level brist I • • - a Lovel it DFD for ordering process main of entities and out puts & first level a processing Product records and generate all product report • Processing customer records and generale refore of all customer order records and genebate report of all or dars Processing Bill records and generate report of all BMI Needs information about inventory data for selecting suppliers. • Meeds information about supplier data Needs information about purchase order • Processing Payment records and generate report of all payment. o report of records Processing Reclipt and generate all receipt nerate hd Product Management Customer Management) order corder Managementy processing (Bill Management system Inventory Mang of AB Can Supplies) Uus company crenerate customer Report (generate order Report Chenorale Bill Refor Chenerate inventon I report V I crenerale Supplier data report Trenerale purchase detail report Chock company data Trenerale Payment ( Purchase clata I details. Company management Payment Management

b) Prepare a repare a Level I DED for receiving ABC our of Company TIIN • goods and packing Recessing the goo e TITTIITTITTTTT s and packing slip will be generated ning the goods and packing slip and generate the report for this eceirang orche recorde (type of goods altern number!, quantity etf and generoute ereport of all boods orders receiving Bill records and general reports of of all bills. several refesty subblicee date and Opadate the • Update the inventory data and . .. Upadek the inventory list to the revenue cycles a store the stock in ware home and gaverok a the reborts of all stock generate report fall a • Receiving payment recolds and payments obt records ord gereiste reports to Receiving receipt . all I receipts. generate Tecome 900g goods Management Recenning Management Recenina generat goods processing Bill Managenent system generate receive order retrite generate suppuen Inventory data Tepost Voow Tatt triventory list report e Y generate stock stere in house check company detaily & generate Pouffrents report - L rebeit I related reports of ABC data Supplier and litet ware house L store Company Management Managenent Payment