Question

You had been asked to move your accounts office from location A to location B which is about 10 kilometers from your current location. At last you are in your new office and everyone is happy. Prepare a Project Acceptance document and a Post-Project Review document for your project.

Answer 1

A project acceptance document is a document to signify acceptance of the delivered solution. It provides verification that all project deliverables have been reviewed and accepted by the Client and it verifies that all work is complete. No outstanding items remain for completion.

Project Acceptance-

Date: 6 February, 2020

Project Name and Description: Moving of the Accounts office from location A to B.

Project Sponsor: Mr. XYZ

Project Manager: Mr. ZYX

Purpose: The purpose of the project acceptance form is to signify the acceptance of the project and hereby, moving the accounts office from location A to B.

Complete Acceptance Criteria: This document acknowledges formal acceptance of the project named and described above. All phase acceptance documents are attached and set forth in the list below.

1. Insert Document Name
2. Insert Document Name
3. Insert Document Name

Project Evaluation is Complete: On behalf of the Client, the individual signing below acknowledges that he or she has reviewed the Phase Acceptance Documentation and has verified that all project deliverables meet the project specifications and requirements. The Client acknowledges that there are no unfulfilled obligations remaining. Further, the individual signing below confirms that, he or she, or an authorized agent, has reviewed each of the project deliverables and found each one to either meet or exceed all quality requirements.

Permission to close the project:

By signing below, the Client provides the project manager with authorization to perform all project closing activities including releasing the project team.

Date:   _______________________________       
     

By signing below, I _____________________________________________________, in my capacity as

___________________________________, for and on behalf of _______________________________,

formally accept the project described above.  I warrant that I have the authority to accept the project on

behalf of ________________________________________.

                          (Insert Name of Buying Organization)    

Post Project Review Document:

Project Summary: This provides the detailed summary of the project of movement of the accounts office.

Project Team and Staffing: All the people assigned in this project, all the existing and the new staff appointed are to be mentioned here.

Project Deliverables: All the planned and actual outcomes of the project to be mentioned here.

Transition to Operations: This section talks about the transition time taken place for the project to initialise the operations.

Project Cost: This head talks about the total cost of the project.

Project Schedule: This head talks about the scheduled tasks and assignments that should have worked in accordance with the planned tasks.

Recommendations: Any lessons learned that can be used for the future projects should be mentioned here.

Sponsor Acceptance:

Approved by the Project Sponsor:

__________________________________________             Date:___________________

<Project Sponsor>

<Project Sponsor Title>