Question

The project you started and planned to move your accounts office from location A to location B which is about 10 kilometers from your current location as shown below is going well.

1. WORK BREAK DOWN STRUCTURE

S. NO.	WORK BREAK DOWN STRUCTURE
1	Office Location Move Plan
1.1	The detail move plan is made and reviewed with all employees
1.2	Employee readiness against the move plan.
2	Office Location Communication
2.1	Email communication to all employees
2.2	Notice board displayed with move plan
3	Office Move Execution
3.1	Employee executed their movement
3.2	Equipment, material, records etc moved to new location
4	Preparation at New Location
4.1	Employee readiness preparation at new location
4.2	All equipment, material, records etc set at new office

2. PROJECT MANAGEMENT PLAN   

Project Stage	Time	Responsible person(s)
Planning	1st January, 2020	Change Leader
Communication	1st January, 2020	Office Leader
Wrapping off at Old office	5th January, 2020	All employees
Moving to new Location	6th January, 2020	All employees
Readiness at New Location	7th January,2020	All employees

You now need to give a project update to your management. During this time the cost of fuel has gone up, your office manager has resigned and the project sponsor has said you need to cut back on your budget by 15%. Prepare an updated Risk Register and an updated Project Plan.

Answer 1

Ans. It is given in the question that cost of fuel has increased, the office manager has resigned and budget needs to be cut down by 15%.

Updated Risk Register

Risk Description	Likelihood of occurring	Impact	Severity	Responsible Person	Action Taken
Rise in cost of fuel	High	Increase in overall cost of the shifting process	High	Project Manager	Efficiency in consumption of fuel
Resignation of Office Manager	High	Delay in completion of project along with mismanagement	Medium	Office Manager	Immediate recruitment of experienced manager
Reduction in budget by 15%	High	Entire planning process may have to be reiterated	High	Change Leader	Reduce the budget to an optimal level

Updated Project Management Plan

Project Stage	Time	Responsible person(s)
Planning	1st January, 2020	Change Leader
Communication	1st January, 2020	Project Manager/ New Office Leader
Wrapping off at Old office	5th January, 2020	All employees
Moving to new Location	6th January, 2020	All employees
Readiness at New Location	7th January,2020	All employees