Question

1. After reading the chapters and reviewing the websites, briefly discuss the physical attributes of an event venue and how they are incorporated into an event.
   • Do you think unique venues (non-traditional spaces) provides more of a challenge to a planner? Why or why not. Support your post by providing examples of actual venues you researched.
2. Did anything from the GES site spark your interest or give you new ideas to incorporate in your next event or something you want to see in an event you attend? If so, what?

Answer 1

First of all, there are many event venue personnel who work hard in the background: audio and visual techs, ticket sellers, ushers, cleaning and maintenance workers, and administrative personnel. Many people in many different roles will spend many hours working hard to get the stage ready for the “stars” and other participants, but none of them will get much recognition.

Clearly, all events require some kind of infrastructure. If we hold a conference in a physical location, we’ll be talking about rooms and seats, a sound system, lighting, maybe video, etc. Even an online event, like a webinar, must have a place to produce the content and the IT setup needed to connect with virtual attendees.

Events usually have media sponsors and partners that help in organizing and promoting them. These sponsors are mostly companies and associations related to the event topic; occasionally they are other companies looking for some good publicity; and more rarely a private individual will serve as a sponsor or partner.

Event management is a process used to effectively manage events and everything related to them. It could be considered as a type of project management. We discussed a project management data model in this article. Using a Gantt chart to show the event’s progress, current status, and future actions is not a bad idea.

We’ll probably want our event management application to fit on one screen, if possible. Most actions – like creating a new show, assigning employees and resources to a task, or estimating costs – should be drag and drop.