Question

There are a couple of question regarding the case study bellow. I understand questions 1-2 however I was a bit stuck on question three. are there any examples or explanations you can maybe show to help me a little with this project.

Students are required to create a fictitious (preferably a manufacturing) company (or use a company with which you are familiar). The company will have the following details:

1. A brief description about the company, including industry information and products.

2. An organizational chart showing clearly the corporate structure.

3. Individual Data Flow Diagram (DFD) for each of the following cycles:
   1. The Revenue cycle
   2. The Expenditure cycle
   3. The Production cycle
   4. The Human Resource cycle

4. Finally all the four cycles should be presented in on integrated diagram.

Answer 1

I am only Answering question no 3

Here R1 , R2 R3 etc, PTP01, PTP02 etc and O2C 01 , O2C02 etc are all different types of control in a organization

It is assume that all control and work is perform by account department

Payroll

Initial Screening is done by the HR Head. After the candidate Start Reference Check as well as clears the HR Round Background verification is done by the HR Department Selected? Interviews are conducted by the respective head es No Offer Letter given to the employee specifing the Terms of Employment as well as the CTC of the Employee An Employee Master File is created and maintained by the rHR Department wherein all the Induction program by the HR fo the new employee An acceptence letter is given by the Emplayee to the HR _ Department via mail or a written letter Offer Letter accepted by details of the employee i.e offer Letter, Educational Oualification Certificates, Past Experience Letter etc are filed

Production Cycle

Sub Proces: Invoicing and Payment Process ProcesS Process A personnel from purchase dept. verify the invoice and supporting A three way match of PO, GRN and invoice is done At present payment is made through cheque, RTGC/NEFT as per the due Start End by account executive and then entry is posted in the documents and the same date. Any advance payment made is deducted is forwarded to accounts system dept. PTP01.27 PTPO1.31 T01.28 to PTPOİ 33.34

Sub Process: Purchase Orders Process Process Process On the basis of approved rates and required qty PO is created/amended by Purchase dept. personnel Periodically a review is done for open po and if required then the open PO are closed after taking the approval for the same Authorization is granted in excel sheet for all PO created The rate are verified by the releasing Start End authorit PTP01.11 PTP01.12 PTP01.16 PTP01.15 PTPO1.13

For Purchase requisition Process Process Process Concern user department The indentwill be Store personnel will approve the PR and the requisitions will identify material requirement base on budgeted sales or as and when required and raise approved by the head of the user department anddetails are given to purchase there after stock Start End department personnel will review the the indent stock level PTP01.05 PTP01.06 PTP01.07 For Request for Quotations Process Process Process A requested is floated to approved vendors for On receipt of quotations, the same is compared on purchasing the requiredthe basis of financial anddone and finalization is technical specification After comparing it, negotiation with vendor is Start End goods and services by purchase executive done. The same is required to be approved PTP01.08

Creation/Alteration Validation Access right to create/amend The customer master so Start End the Vendor database account is created/amended are validated by accounts department head only with account department personnel. Master creation is on the basis of mail communication only PTPO1.03 PTP01.01 PTP01.02 PTP01.04

1) Revenue cycle :

Invoicing and dispateh No No Start Corstrment Depot Normal Sale Gate pess is prepered by Security personnel check under supervision of store personnel goods are packed fer dispatch ispatch dept. for material to be dispatched the gete pass and update the outward register For accounting purpase goods sent by HO to CPİS considered as a Goods sent Under the supervisicn of stores personnel materiel ere loaded in truck. At the s coraidered stock tranafer and later cn nvoice is prepared by sales personnel considering the approved price, quantity and taxes and seles entry consdered as seles time of material loading store personnel wl check that quantity loaded are as when the goods are sold from depet posted in system per so. 02C.8.1 Any specal discount or schee discount given to customer as per special approval by 020.10

Sub Protess: Pricing Price List ProcesS Price list is Once invoice is prepared by dispatch department, the prices in invoice is verified by account personnel with the approved rate chart. Any deviation in price is adjusted with credit or debit New product End prepared on the basis of various factors by marketing dept. note NO 020.9 Validation Dispatch dept Revision in orice During the year price of a product is revise by marketing dept. The approved price ist is circulated to The price list so prepared is reviewed and approved by dispatch department in PDF director and its applicability for the time period is also decided by director 020.3 2C.4

Custom Master Validation Access right to create/amend The customer master so Start End the customer database created are validated by management is with account department. Master creation on accounts head the basis of mail com 020.2 020.1

Sales order receipt Sales order creation Process Sales team receives sales Check credit Check availability Start order on phone call or by mail Sales order is prepared and further process 02C.6 02C.7 NO Credit Check Credit allowed to customers Hold Order Sales team hold order till the required inventory as the credit policy NO 02C.5 is available