Question

2. Access to records is an essential tool for holding organizations and individuals accountable. But access to information is complicated by legal requirements and ethical concerns over personal privacy, national security, trade secrets, and other restrictions. a. Discuss the labyrinth of regulations that govern rights, disclosure, and restrictions on access to the records. b. How can the records management improve organization's accountability? c. What are the roles of records management in an organization and society?

Answer 1

A)  

What is record and why the same should be govern which means that is it important to keep records safe or should it be available to society and if the same should be available to the society as whole then in what form and what all information is to be shared from the available records.

So records are information sent, received, created in connection to your business activities which can be in digital or in paper format. It is important to maintain records as it ensure that institutional records of vital historical, fiscal, and legal value are identified and preserved and non-essential records are discarded as per the guidelines described by the legislation. Labyrinth of regulation to access the records is all about the right of the information available in connection to the discuss record and how the same is to be presented as the information you need is easily accessible. While sharing the information in terms of records in public appropriate action to protect the records authenticity, reliability, integrity, and usability as their business context and requirements for management change over time.

B)

Since the records are sensitive in nature so its very important to keep it safe and share only the required information after taking proper approval from management as organization is completely responsible and accountable of keeping records on track. Record management is a vital part of any business. If the same is implemented properly it will improve the business workflow. It helps in increasing accountability and improving compliance and right handling of the documents allows serving batter in the market and ensuring that your customer is happy. Management of records ensure that authoritative evidence of business is created, captured, managed and made accessible to those who need it, for as long as it is required. Maintaining records helps in improving transparency, maintaining effective policy formation, maintaining business risk, protection of rights and obligations of organizations and individuals.

C)

Depending upon the nature of firm roles of record management is different for different companies but some of the major and important roles are:

Records help in planning the information need of the organization.
Records helps in defining, approving and enforcing policies and practices is to be followed
Records helps in developing the short term and long term objective which is to be achieved.
Records help in maintaining the business confidentiality, data privacy, and public access.
Records helps in maintaining the records for a specified retention period – according to organizational policies, statutory requirements, and other regulations.
Record management helps in improving the ability to demonstrate corporate responsibility,