Question

"How can an accounting firm ensure that all data is safe and secure?"

Answer 1

Accountants are responsible for a large amount of data of various clients. Thus it is of utmost importance that the data is kept safe and secure. Following are certain aspects that needs to be kept in mind to keep data safe and secure.

1. Physical security is the important point to focus. As it helps to prevent unauthorized access and helps to keep data safe.

2. Clients have to be made aware of e mail security as sharing sensitive data through mail is little riskier because the data stops are various points before reaching your inbox and that too in an unencrypted manner which can be hacked. Thus data has to be sent in a secured way.

3. Make sure that WiFi networks are strongly secured by strong passwords and encryption protocols.

4. Check if the files are backed up from time to time or not because this could act as a savior in case of loss of data.

5.Prohibit employees from accessing clients data on their personal computers as it could be a serious security concern.

6.Encourage clients to take active part in monitoring the data security.

7.Audit the data protection practices from time to time in order to know the scope of improvement in security or effectiveness of security.

In case of any doubts feel free to ask and don't forget to give your valuable feedback.