The organisation is dissatisfied with the training currently being provided and has decided to make their concerns the subject of a formal complaint. What are the six steps in the negotiation of the remedial action process in their correct order?
At some point, everyone in business has to deal with an upset customer. The challenge is to handle the situation in a way that leaves the customer thinking you operate a great company. If you’re lucky, you can even encourage him or her to serve as a passionate advocate for your brand.
When it comes down to it, many customers don't even bother to complain. They simply leave and buy from your competitors. Research suggests that up to 80 percent of customers who leave were, in fact, "satisfied" with the original company. Obviously, customer satisfaction is not enough. Businesses nowadays need to positively delight customers if they want to earn their loyalty.
It may seem counter-intuitive, but a business owner’s ability to effectively deal with customer complaints provides a great opportunity to turn dissatisfied customers into active promoters of the business. Here are some customer-oriented tips:
There is no getting around customer complaints, regardless of your industry. However, by employing these steps and taking the time to review the issue with the customer, you can turn challenges into something constructive.
Listen carefully to what the customer has to say, and let them finish. Don't get defensive. The customer is not attacking you personally; he or she has a problem and is upset. Repeat back what you are hearing to show that you have listened.
Ask questions in a caring and concerned manner.
The more information you can get from the customer, the better you
will understand his or her perspective. I’ve learned it’s easier to
ask questions than to jump to conclusions.
Put yourself in their shoes.
As a business owner, your goal is to solve the problem, not argue.
The customer needs to feel like you’re on his or her side and that
you empathize with the situation.
Apologize without blaming.
When a customer senses that you are sincerely sorry, it usually
diffuses the situation. Don't blame another person or department.
Just say, "I'm sorry about that.”
Ask the customer, "What would be an acceptable solution to
you?"
Whether or not the customer knows what a good solution would be,
I’ve found it’s best to propose one or more solutions to alleviate
his or her pain. Become a partner with the customer in solving the
problem.
Solve the problem, or find someone who can solve it—
quickly!
Research indicates that customers prefer the person they are
speaking with to instantly solve their problem. When complaints are
moved up the chain of command, they become more expensive to handle
and only add to the customer's frustration.
The organisation is dissatisfied with the training currently being provided and has decided to make their...
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Objectives Outline a plan for performing a needs assessment for training and development purposes Identify and create a way to determine the sensory learning styles of employees Evaluate training models appropriate for use for department-wide topics Evaluate continuing education methods appropriate to use for specific HIM positions Instructions Review the scenario provided and develop a training and development plan to be submitted to the chief financial officer (CFO). Scenario Susan is the newly hired director of HIM at a rural...
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