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Describe the purpose and steps of the bank reconciliation.

Describe the purpose and steps of the bank reconciliation.

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Bank reconciliation: Bank reconciliation is considered as the method of comparing the balances. The comparison is basically done for a cash account in the accounting records of an organization with the related details on a bank statement.

Purpose of the process is to compare a record with the records of bank in order to analyze any difference in the cash transitions. It also works to book appropriate changes to the banking record.

The bank reconciliation is a multi-step process as it process toward the alignment of internal records with the records in the accounts department of the bank. These steps involve:

  • Access bank records: This involve the user to access the online bank statement that has been provided by the bank.
  • Access required software: this involve the user to check the bank reconciliation module. This module is present in the accounting software.
  • Update all the unclear checks: this stage proceeds to the checks section of the module. This brings up the list of unclear checks that can be compared to the checks that are cleared by the bank.
  • Update the deposits in the transit: This stage directs the user toward the deposits section of the module. A comparison of the list of deposits with the list of deposits that are cleared by the banks can bring up issues such as unrecorded deposits by the user and the deposits that are not recorded by the bank.    
  • Enter new expenses such as the not sufficient fund fees, check printing fees and the service fees
  • Enter the bank balance: This involve the user to enter the ending cash balance that has been noted on the statement of bank.
  • Review the reconciliation: this stage involve the software to present difference in the ending cash balance in addition to the outstanding checks and the deposits.
  • Continue investigation: it involve the user to review the bank reconciliation process in case of any undocumented outstanding checks or the deposits
  • Adjust for immaterial items: It involve acceptance to the record in case of immaterial difference.
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