Question

As the HIM director, you have been assigned the responsibility of revising the outdated information management plan. Although the joint commission conducts unannounced surveys, you know that you can expect a visit in about a year. The information management plan has to revised and in place before the surveyors arrive. You only have six months in which to have the new plan developed, approved, and implemented. Obviously you cannot do this alone. You do not know how physical therapy and other departments use information. After reflection, you decide to make each department head responsible for developing the portion of the information management plan applicable to them. You will write the overall information management portion of the plan as well as the HIM department's portion. You decide to have a training session for all of the department heads who will be involved. There are 30 people to be trained on what needs to be included, the time table, and the format.

1. Develop a project plan for the revision of the information management plan.

• What steps need to be done?
• Who is responsible for each?
• How long will you allocate to each step?

2. Develop a program evaluation review technique (PERT) chart of the project.

Answer 1

1, The project plan involve content and structure of the overall plan..It includes initial specification for each person attention..Plan defines the actions and responsibility for project information..Planning is a important action which regulate the efforts and time for distributing the project information..It is not a one time task it is a dynamic process to focus on existing problem..The project plan should understand the needs and identify and customize of the plan for requirement..project information needs should be consider as a short-term and long-term needs and it need beneficiary and organization..Once the problem identified from different area from different source..the source can be judged based on efficiency and accuracy..The project plan should identify the duplication on collection of information..If the issues are more relating to accuracy and consistency beneficiary reporting work will be more..
Timely manner includes the external reporting and sharing of information..but it will not affect the over all activity..The project have date for each activity plan and timelines..for projects fiscal year deadlines the project can create internal deadlines for submission and project management information system (PMIS) coordinator incharge for submission of designated documents..timelines dates help for critical deadlines which has assigned to make changes if possible..project will have donor report it create late in calendar year that need additional information..project with timely plan help for making report and for easy for the project for analyze the requirement help for adjustment to fulfill the requirement..
Program evaluation review technique (PERT) chart can be valuable to graphically display process flows,tasks,timelines and interrelationships..staffs involvement and training in this tool will be useful for information management planning..
PERT chart:

op Train)r Delop end ors Ropost Dat a CollecHon Benefia Sun