Question

Complete Internal Email Assignment For this writing assignment, you will develop guidelines for writing informal reports. Scenario: Mark Levers, your direct supervisor, has noticed that over the last several months, new employees have been sending informal reports through email that has poor organization and inconsistent formatting. The last straw for Mark was when one of the employees presented at a Chamber of Commerce fundraising event. Because Mark knows that writing and the finished product establishes a certain level of credibility and confidence in an organization, he calls you immediately upon returning from the presentation. "Help!" Mark needs your help. He instructs you to write an email to all employees that establishes guidelines for writing and formatting reports. To successfully complete this assignment, follow these steps: Use the 3x3 process to complete this project. Develop an outline as a first step to make sure you incorporate all of the necessary guidelines and supporting information. Draft the email using the outline you developed. You may use the same file as the outline.

Answer 1

Dear Team,

Our esteemed organization sets forth the values, principles and standards guiding the conduct of reports at the organization. It has been observed that employees have been sending informal reports through email that has poor organization and inconsistent formatting. In the industry in which we operate, writing and the finished product establishes a certain level of credibility and confidence in an organization. Therefore, please follow the below mentioned guidelines while preparing reports:

1. Pre-writing: Decide the purpose for which you are writing. Emphasise on profiling your audience. Find the medium that should be used: oral, electronic, graphic.
2. Writing: Gather data and organize facts in such a manner that there is a coherence in your writing. Use short, clear and effective sentences.
3. Revising: Proofread the message and determine if it will appeal to the reader. Format the message by reducing redundancy. Review the communication for formatting and spelling errors.

Regards,

XYZ

Mark Levers Office

US -xxxxxx