Question

Part 2: Drafting a Letter - Read the following case study carefully, and develop a document as required. Plan the content according to the principles covered in in the course (e.g., main idea first). Draft your document and proofread the text in detail. Give special attention to correct formatting, direct, positive, concise, and bias-free writing style. Check for grammar, punctuation, and spelling. Revise your document as thoroughly as possible. (30 points) You are part of a public relations department at a fast-growing consulting firm. You remember that not long ago all the employees used to share the same office floor, with a friendly kitchen area and frequent company-wide events, where everyone felt relaxed and comfortable. The atmosphere was dynamic and people were very supporting; many projects were developed in teams and employees connected easily with each other. About three years ago, the firm decided to expand as the business was successful and profitable, so most departments went through several stages of hiring new consultants, experts, and assistants. As a result, the office space became insufficient, and the company had to rent additional office space in the same building and at a nearby location. Since only two of the initial departments remained on the same floor and since new employees have joined the initial team, the communication around the company has changed, and the former places for lunch, coffee breaks, and informal chats have been redesigned to accommodate more people. The atmosphere has clearly changed; you have discussed about this situation with your manager, who also noticed the current facts. You, as a department, have also decided to implement a new program in order to improve communication among employees. As a result, your department would like to introduce video-testimonial contests to help with employees’ morale. These videos can then be posted on the company website showing positive aspects in different departments, accomplishments, advice, suggestions that employees offered each other, or congratulatory messages for special achievements. The president and his team are somewhat familiar with your idea, but the proposal for this new program has yet to be approved. Your task is to summarize your department’s suggestions in an e-mail memo and inform the leadership about the video contest which will run throughout the company. The message should specify that a contest will be organized in order to select the videos, and employees can choose the method of recording; you can also suggest a few. The email should also mention the possible costs involved, and that a mini-team will be set up to coordinate the contest. Be sure to include everyone’s specific role on the team so that you build credibility with your audience. Also, you can make up any relevant names, dates, amounts, addresses, and any other information you consider pertinent and helpful to your message.

Answer 1

Answer –

To [email protected], [email protected], [email protected], [email protected], [email protected]

From- [email protected]

Subject - Relation with colleague and co workers in industry

Dear All,

I am Ravi Patel wants to discuss with you some importance about the relations between colleague in the organization. Before sometimes our office environment was very supportive and we all were enjoying our work by doing help and support to each other. We always appreciated the good work of any of our colleague in the office. We shared our emotion and we spend a quality time in the canteen and other places of our office but now a day’s time has changed because of the involvement of new member in our office now the relations are not too good between the colleagues of the organization.

If we all work together in a friendly environment in which each other is helping and providing guidance and support than it will be a great environment for we all where we can grow and learn various things so that our work quality can be increased. Therefore we are organizing a competition for healthy relation in the organization. I Ravi Patel as a public relation officer I would like to inform you about a competition that is, going to held in our organization on 14 August 2020 (Friday) at Hotel Nandan Kanan Dewas.It will be a video recording competition in which you can record your video and can give some suggestion for maintaining friendly, healthy and supportive relation in the organization among the colleague of the organization.

If your video is selected in that competition then it will be posted on the website of the organization for motivating employees, how to have friendly and healthy relation in an organization.

It will be a video recording competition in which you can record your video about the effective relation in the organization with the colleague. How we can do our relation better with our colleague and how we can give them complement in their best work and quality work for the organization. There will be a fee for the participation in the organization that will be 500 rupees for each participant. And following team will be there to conduct that competition that will held on 14 august 2020 at Hotel Nandan Kanan Dewas.

· Aman Mandloi - Fee collecting member

· Anushka Choudhary – You can submit video and recording to her

· Arvind Jain - Judgment member of competition

· Ashok Singh – Judgment member of competition

· Ravi Patel – coordinator of competition

Feel free to contact us in case if you have any queries and question related to the competition. This competition is for maintaining the better relationship among colleague of the organization so that we all feel relaxed and provide more qualitative work for the organization.

Best Regards

Ravi Patel

Contact no. xxxxxxxxxx