Question

Read the situation below, and then answer the questions that follow in a Word document which you will submit as Assignment 4 in the dropbox. Also post your responses in Discussion 8, in a discussion posting. You are the executive assistant to Bill Snoman, vice-president of finance at Cool Air Ventilation Systems. He has just called you into his office to discuss department spending Bill: There needs to be some serious expense cutting around this place. I can't believe the kind of money we're spending recently. You: Really? I didn't realize there was a big jump in spending lately. Bill: Take long-distance phone bills for instance. I just realized that the company's phone bill keeps going up and up lately. There's no reason for a big, steady increase like that. You: No, I can't think of one. Bill: Well, I need to find out more, so I can start telling the individual departments responsible to keep costs down. Can you get me the figures on how much each of the four departments spent on long distance for each of the last three months? I want to see the figures of who spent what in July, August, and September. You: Sure, I can do that. Anything else?

Answer 1

Page 4 from the given information 1. The communication objectives for the memo to be drafted for the given question will be o n To Pn toom reader that which department (mentetis Caccount fug, distribution and RSD) 85 matting maom um spending on long distance phone calls and supplies." To suggest plan of action in order to keep these expenses down subject line for memo & Details of rise in spending one on the section subheadings in the memo will be : Departments long distance charges for second quarter. 2) Type. A graphic that I will use for department phone I cost is bar graph. The reasons. I have chosen this graphic for this catagasy are: PHP5 easy to understand. 5.1 clearly displays each data category in selected distribution period. Bit displays reliable en formation at a glance. Has accurate

- Page 2 Type of graphic that I will use for department supply cost es piegamph. The ressons I have chosen this graphie for this category are ;- 5.4 will give clear picture of contribution pin spending on supply cost; 3. It will make date comparison easy : > It will allow making analysis immediately 3) Title for first graph: Graph li- Department wise cost of long distance phone 1 calls im se cond Pilarter. Title for second graphi Graph 2: Department wise spending on supplies deling - the last fiseal year. 4) Text before graph I t is identified that this has been a siginlticant. Increase in phone costs The following graph will give a clear picture to these spending

Page 3 Graph 1 : Department Mise Lost Bor long distance phone calls Pin second quarter. Text after graph 1:- 4 can be dearly pdentified that the maximum cost of phone as acquired by RSD department. It is important to bring this cost down. Text before graph 2: It is identified that there has been a significant Increase in costs of supplies in last fiscal year. The following graph will give a dear picture as these spending Graph 2's Department wise spending on supplies during the last fiscal yeay. Text after graph 22 It can be clearly identified that the masó mum cost of Supplies as acquired by making department. It is important to bring this cost doen. - X —