Question

Paragraph Styles Part 2: Drafting a Letter - Read the following case study carefully, and develop a document as required. Plan the content according to the principles covered in in the course (e.g., main idea first). Draft your document and proofread the text in detail. Give special attention to correct formatting, direct, positive, concise, and bias-free writing style. Check for grammar, punctuation, and spelling, Revise your document as thoroughly as possible. (30 points) You are part of a public relations department at a fast-growing consulting firm. You remember that not long ago all the employees used to share the same office floor, with a friendly kitchen area and frequent company-wide events, where everyone felt relaxed and comfortable. The atmosphere was dynamic and people were very supporting; many projects were developed in teams and employees connected easily with each other. About three years ago, the firm decided to expand as the business was successful and profitable, so most departments went through several stages of hiring new consultants, experts, and assistants. As a result, the office space became insufficient, and the company had to rent additional office space in the same building and at a nearby location. Since only two of the initial departments remained on the same floor and since new employees have joined the initial team, the communication around the company has changed, and the former places for lunch, coffee breaks, and informal chats have been redesigned to accommodate more people. The atmosphere has clearly changed; you have discussed about this situation with your manager, who also noticed the current facts. You, as a department, have also decided to implement a new program in order to improve communication among employees. As a result, your department would like to introduce video-testimonial contests to help with employees' morale. These videos can then be posted on the company website showing positive aspects in different departments, accomplishments, advice, suggestions that employees offered each other, or congratulatory messages for special achievements. The president and his team are somewhat familiar with your idea, but the proposal for this new program has yet to be approved. Your task is to summarize your department's suggestions in an e-mail memo and inform the leadershin about the video contest which will run throughout the

Answer 1

To,

[email protected]

Subject: Information about the department’s suggestion and video contest.

Respected Sir,

I would like to bring your kind notice to the department’s suggestion and the content of the video which has been designed to foster effective communication among the employees of the organisation. With the expansion of the company in terms of new hires and the resulting need to change the physical structure of the company, communication among the employees that used to be one of the best motivations for the team members has undergone a severe change. More number of employees has been added in the department. Several departments which were used to work over the same floor have been shifted to the new place. This has made it difficult to share the experiences of the project and the various aspects associated with the work. Moreover, addition of employees and their sharing of the same place that was used to be shared by lesser number of employees have created a situation of chaos in the department. All these things have affected communication among the employees in the negative manner.

In order to resolve these issues related to communication among the employees that have led to the success of the way in which the project were used to be handled, me and my manager have came up with a new plan to foster healthy communication among the employees of the department and that with the employees of other department. We have launched a video testimonial contest to help with the employees’ morale. The video would be posted on the company’s website which would show the positive aspect of the different departments, their accomplishment, advice and suggestions and congratulatory messages that employees used to discuss with each other before the expansion of the company. This would reinstall the previously held communication between the employees and they would be motivated from the contents of the video so as to deliver their best for achieving for their departments.

I would request you to approve this video contest idea as it would benefit the company and would help in maintaining a strong relationship among the employees.

Thanks & Regards

Mr. ABC.