Question

Create a scenario in a work environment where the use of macros would be essential for improving efficiency in processing data in Excel. Next, identify the single biggest challenge you would likely face in developing the macros, and then formulate a plan for addressing the challenge.

Based upon the scenario you created, discuss the importance of an individual possessing skills in logic and analysis when developing and maintaining macros in Excel to improve efficiency in processing data in Excel. Justify your response.

Answer 1

Consider the example of Salary Calculation Process in an office. The database of all the employees is stored in a Workbook having different worksheets for different categories of employees. The Accountant has to perform same set of calculation processes in each worksheeet. It will take lot of time and will be inefficient method to perform these processes for each worksheet. So,to make this process faster and efficient, we will record a macro i.e. a sequence of step by step processes, while performing calculations on first sheet. And will run that macro in every sheet. This will reduce the overhead of doing same steps again and again on each sheet. And will automate the process, improving the efficiency in data processing.

Recording macro is easier approach. However, if we write the code of macro rather than recording, it may create problem in form of syntax errors. To overcome this, we just have to write correct code or just use recording macros.

An individual possessing skills in logic and analysis, can make the steps technically efficient to reach the final result. The person can implement good formulas and faster logic to solve the purpose. It will make each step faster and efficient.