Question

Prepare a procedure (½ to 1 page) you could use as a guide for when you write reports.

Answer 1

ANSWER:

The structure of a report is very significant to lead the reader through your thinking to a course of decision and/or action. Thus a proper procedure needs to be followed. It includes the below steps:

-- Define Your Purpose: Identification of the purpose before you start writing the report. It will save lots of time as well as energy in rewriting later on and preventing a sense of aimlessness from creeping into the content.

-- Use Active, Concise, and Engaging Language: While writing a report, focus on getting the point across quickly without sacrificing a professional tone. Be concise and clear. Don't stray from main point and don't burden the text with unnecessary jargon or dense language. Keeps the content engaged by using active sentences. Use simple language, however don't be boring either; and watch for wordy or passive expressions.

--Organize the Ideas for Coherence and Clarity: The report should represent a logical progression of thought to make it simple to read and all the vital details easy to grasp. A general procedure to follow is: Introduction or Background; Purpose; Investigation or Explanation; Conclusion and/or Results; and Description of an Action or Suggestions for Action. Moreover the document's format is a part of its presentation

--Edit, Proofread; Do It Again: Editing and proofreading is also vital in the report work. When are finished with the report writing, it's time to cut away everything that doesn't serve the purpose of the content.