Question

Request E-mail or Memo: Need Information About Awardees

As an assistant in the Human Resources Department of a large corporation, you and your department are preparing to honor outstanding employees at an awards ceremony. Three department managers submitted names of employees they would like to honor. However, you need more information about the employees. The ceremony is scheduled to be given at a banquet on June 15. Your boss asks you to write to the managers asking for more information so that the presenter has something interesting to say about each awardee. The information will also be published in the company print and online newsletters. Arrange a series of questions in a readable, logical list. What would readers like to know about these awardees?

Your Task. Draft a well-organized e-mail message or memo to Nicole Masterson, manager, Reprographic Services, asking for more information about awardee Martin Medina, whom she nominated. Prepare the message so that it can be used to write to all three managers with a few changes. Be sure to include an action closing and deadline. Add information if needed.

Procedure E-Mail or Memo: Running Meetings More Efficiently

Management guru Peter Drucker once said, "Meetings are a symptom of a bad organization. The fewer meetings, the better." Some businesspeople hate meetings; however, many meetings are necessary and can be productive if run efficiently. As an intern at a midsized company, you have been asked to submit ideas for improving meetings. You will be participating in a seminar on improving meeting efficiency.

Your Task. Prepare a procedure memo or e-mail outlining five to ten suggestions for conducting effective meetings. Address your message to District Supervisor Noah Burgess, who requested these memos from all interns prior to the seminar.

Answer 1

Request E-mail or Memo: Need Information About Awardees

Date- 24^th May 2019

From

Nikki Stevens

Assistant-Human Resources Department

To

Ms. Nicole Masterson

Manager-Reprographic Services

Dear Ms. Masterson

Sub- Reference to the award nominee Martin Medina

Greetings to you!

Thank you for your email and your participation in the Rewards and Recognition committee.

We understand from your email that you have nominated Martin Medina for the Best Team Player award for Q1. We request you to provide us with the below details about Martin Medina to inform the audience on the rewards ceremony.

• Achievements of Martin Medina
• Contribution to the team
• Contribution to the department
• Area of excellence
• Competencies and skills for best team player that has made you to nominate Martin Medina for the best team player award.
• Rating for his performance in his personal portfolio

We request you to provide us with the information on or before 5^th June 2019 to enable us to prepare for the banquet schedule on 15^th June 2019.

Please feel free to reach us for any clarification.

Thanking You,

Yours Sincerely,

Nikki Stevens

Assistant- HR Department

Procedure E-Mail or Memo: Running Meetings More Efficiently

Date-24^th May 2019

From

Jack Smith

Intern

To

Noah Burgess

District Supervisor

Dear Mr. Burgess,

Sub- Suggestions for conducting effective meetings.

Good Morning!

I am writing to you to provide you with the suggestions for conducting effective meetings that can be used in the seminar.

Effective meetings are pertinent for the success of an organization. Please find below the tips to conduct effective meetings-

• Moderator- Ensure to have moderators to facilitate the meetings to avoid any confusion or conflict.
• Establish time limits- The facilitator should be able to listen and identify all ideas, opinions and concerns within the allotted time.
• Identify the problem statement- Once the problem statement has been determined, the facilitator should write it on the white board to keep the team focused.
• Encourage participation- The facilitator should encourage participation from all employees. The facilitator should be able to engage others who have not involved in the discussion. For example, questions like ‘what do you think about the solution?’ can be asked.
• Emotional Intelligence- It is important for the facilitator to control the emotions during the discussion and facilitate the meeting in an unbiased manner.
• Publish the results- The outcome and the minutes of the meeting should be emailed to all the participants to ensure that they follow the protocols discussed in the meeting and also use it as a reference to complete the tasks that was designated to them.

I hope the above suggestions would be of great help to you for the seminar.

Please let me know if you require further help.

Thanking you,

Yours Sincerely,

Jack Smith

Intern