Question

Assignment Details

Scenario

You have been asked to be the project manager for the development of an information technology (IT) project. The system to be developed will allow a large company to coordinate and maintain records of the professional development of its employees. The company has over 30,000 employees who are located in four sites: Florida, Colorado, Illinois, and Texas. The system needs to allow employees to locate and schedule professional development activities that are relevant to their positions. Sophisticated search capabilities are required, and the ability to add scheduled events to the employees’ calendars is desired. The system needs to support social networking to allow employees to determine who is attending conferences and events. This will promote fostering relationships and ensure coverage of conferences that are considered of high importance.

Once an activity has been completed, employees will use the system to submit the documentation. The system should support notifications to management personnel whenever their direct reports have submitted documentation. The system should also notify employees if their deadline to complete professional development requirements is approaching and is not yet satisfied. The goal is to get this system up and running at the start of the next fiscal year.

When a project is ready to be deployed, a transition plan can help the transfer of ownership from the project team to the customer or organization that requested the project.

Complete the following:

• For the given scenario, in Section 4 of your overall progressing project, create a project transition plan.

Assignment Details

Scenario

You have been asked to be the project manager for the development of an information technology (IT) project. The system to be developed will allow a large company to coordinate and maintain its records of the professional development of its employees. The company has over 30,000 employees, who are located in four sites: Florida, Colorado, Illinois, and Texas. The system must allow employees to locate and schedule professional-development activities that are relevant to their positions. Sophisticated search capabilities are required, and the ability to add scheduled events to the employees' calendars is desired. The system needs to support social networking, which will allow employees to determine who is attending various conferences and events. This will promote the fostering of relationships and ensure that the company has representation at important conferences.

Once an activity has been completed, employees will use the system to submit the documentation. The system should support notifications, which will allow managers to receive notice whenever their direct reports have submitted documentation. The system should also notify employees if their deadline to complete a professional-development requirement is approaching and it has not yet been completed. Because the expenditure has been approved for the project, it is now time to justify the start-up of the project with a business case.

Using the above scenario, develop a business case and project charter (2–3 pages each). Include the following:

• Section 1: Business Case (Unit 1)
  1. Description of the problem or opportunity being presented to the business
  2. Costs and benefits of each alternative solution
  3. Recommended solution needed for approval
  4. List of alternative solutions, feasibility of each in a table, and the selected solution
• Section 2: Project Charter and WBS (Unit 1)
  1. Identify project vision
  2. Define scope of project
  3. List project deliverables
  4. List roles and responsibilities
  5. List risks, issues, and assumptions
• Section 3: Project Plan and Requirements (Unit 2)
• Section 4: Architectural Views (Unit 3)
• Section 5: Transition Plan (Unit 5)
• Appendix A: Ethics (Unit 1)
  1. Using the PMI ethics resources (found in the useful links below) as reference, explain ethical and professional considerations in the management of this project.
  2. Prepare a Word document between 2 and 6 pages in length. You may use a Project Charter template as the foundation of your Word document.

Answer 1

Section 1: Business Case

Portrayal of the issue: This task permits a huge organization to facilitate and keep up its records of the expert improvement of its workers. This framework will permit countless workers of more than 30,000 representatives situated in four distinct areas, viz, Florida, Colorado, Illinois and Taxes. The representatives ought to have the option to find and calendar proficient improvement exercises. There ought to have the option to have a complex hunt and the capacity to add a timetable to the worker schedule. It ought to likewise bolster interpersonal interaction to know the representatives who are going to in which meetings or occasions. After any exercises performed by the representatives, the framework ought to have the option to acknowledge the documentation arranged by the workers alongside the notices to the individual directors. The framework will likewise advise the worker of the cutoff time and the status of its exercises.

Cost and advantages of every elective arrangement: The expense of making programming will be the principle cost of the arrangement. In addition, there are additionally numerous roundabout expenses.

Prescribed arrangement: The suggested arrangement is the production of a solitary programming that can be utilized by all the workplaces arranged in various areas with a typical shared database. This sharing of the normal database will assist with getting to the information from any area and can work reliably.

Section 2: Project Charter and WBS

Undertaking vision: This venture will bring about the advancement of the huge organization by planning the workplaces arranging at various areas. The connections among representatives and the troughs will be reinforced and there will be a smooth work process. Figuring any costs or playing out any insights in various elements of the organization will be made straightforward by planning each other.

Extent of task: This framework can be gotten to by any person who is a piece of the organization. The organization offers access to all workers with various benefits as per the situation of the representative.

Task expectations: Professional advancement exercises will be performed by the representatives and this can be introduced in gatherings or occasions. At that point the representatives will make a documentation and submit it to the administrator.

Jobs and Responsibilities: There are three primary substances to work - Admin, Manager, and Employees. Administrator will control the arrangement of the organization, the chief will keep up the workers and the representative will keep up his exercises.

Dangers, issues, and suppositions: If any of the elements who work for the organization don't play out their obligation appropriately, the issue will emerge. There ought to be a typical database where all the workplaces arranged at various areas will get to. For information living in a solitary area helps in controlling and keeping up the information. On the off chance that any undesirable cases occurring in the database irregularity will happen.

Section 3: Project plan and necessities:

Making programming with a solitary database will be the initial step. There ought to be a confirmation instrument to check the clients and land the checked clients to the particular entries.

Building up the various entries individually - 1. Workers, 2. Chiefs. 3. Administrator

Incorporate them and test the working of every entryway.

Section 4: Architectural perspectives and Transition Plan.