Question

Examine the role of the communication and leadership process in relationship to employee effectiveness.

Read the scenario regarding the communication and leadership processes used regarding the employee’s effectiveness.

Scenario (fictional):

Fameit Inc. (FI) is a manufacturing company that produces customized frames using all sorts of materials to create frames for certificates, pictures, paintings, etc., all over the world. There are 100 employees that are divided between manufacturing and sales representatives with about 20 staff assigned to managerial/administrative positions in the various departments. About two months ago, the head of production, Nicolas (in his position for the last 5 years), was in a meeting with his staff when the following conversation occurred:

Production Manager Nicolas says at the end of a half-hour meeting to review the production schedule results: “Does anyone have anything to add concerning operations today?”

Production employee Berta: “Well, we are having some problems in production because some of our vendor acrylics are changing composition and are not resulting in the best quality of product when they come off the line. Someone needs to speak with our vendor.”

Production Manager Nicolas: “Anyone else have that problem?” (He waits for 3 seconds for any response and then continues.) “Thanks everyone, I guess that wraps up this meeting. Now back to work!”

After a week the Production Manager began to receive reports from the database system that quality control was rejecting some of the final products off the assembly line. In addition, customer complaints and returns now had gotten to the critical point, and executive management had been alerted.

The production manager had a special meeting of his department that same day and admonished the production team saying:

“It is your responsibility to see that these products pass quality control. If there is a problem you are to contact me. I hold you all responsible for this lapse in reporting this problem. I will decide shortly who will be working with me to resolve this issue.”

The production employee Berta just looked at her colleagues and said, “But boss, I did bring this up at the last meeting.”

The Production Manager responded: “Well, if there was a problem as important as this one, you should have sent a follow-up memo to everyone.” Looking at Berta he continued, “Someone may be losing their job over this!” Then he adjourned the meeting.

Production employee Berta speaking to another employee after the meeting:

“I absolutely should not lose my job over this; I told him there was a problem. I am going to lodge a complaint with Human Resources right away.”

Checklist: Respond to the following items regarding the scenario and the leadership and communication processes you learned about through your Reading and Learning Activities.

• Analyze the problems at this company as portrayed in the scenario.
• Describe the leadership style demonstrated by the manager.
• Describe the steps in the communication process that were not addressed or completed and how they were not completed or addressed.
• Explain the aspects of the leadership process that were neglected by the manager.
• Examine and explain how the manager could have used the communication and leadership process to (1) build a better relationship with the employees in his department and (2) make employees more effective on the job.

Answer 1

The company faces quality control issues which were unaddressed andneglected by the manager despite employees feedback rhat suppliers havent been conforming to highest standards.

The manager demonstrates an Autocratic leadership by delegating and sharing failure with the team and showing lack of responsibility and more of command control and power dynamics.

The communication process was incomplete as there was no resolution passed over Bertas concerns and no action was taken, neither were other employees concerns were heard because of fear from employees which led to subdued communication.

The manager failed to undermine key leadership qualities like ownership, problem solving, empathy, critical thinking, emotional intelligence, risk taking, motivation and appreciation.

The manager could have adopted drill down approach to problems and anakysed root cause issue and solved it using Collaborative approach then and there itself. He could have motivated and appreciated teams for their efforts and solved their problems by effective delegation and pathway. He could have conducted one on one discussion with suppliers and his teams to analyse problems and derive solutions.

His approach could involve more of credit sharing for success with team and taking failure responsibilities from the front which would better relationships with employees, and create better trust, confidence and hence higher productivity.