Question

The City of South Dundee budget for the fiscal year ended June 30, 2017 included an appropriation for the police department in the amount of $8,700,000. During the month of July 2017, the following transactions occurred in summary: 

Purchase orders were issued in the amount of $520,000 Of the $520,000 in purchase orders, $480.000 were filled, with invoices amounting to $478,000 Salaries, not encumbered, amounted to $287.000. A budget appropriations reduction in the amount of $50,000 was approved by the city council. 

Prepare an appropriations, expenditures and encumbrances ledger for the police department for the month of July. (Credit amounts should be indicated by a minus sign.) 

Answer 1

CITY OF SOUTH DUNDEE

Appropriation Expenditure and Encumbrances Ledger

   General Fund ; Public Safety - Police

Month July 2017

Transaction	Particulars	Appropriation	Encumbrance	Expenditure	Unexpended Appropriation Balance
1	Budget	($8,700,000)			($8,700,000)
2	Purchase order issued		$520,000		($8,180,000)
3	Invoice received and approved for payment		($480,000)	$478,000	($8182,000)
4	Payrolls			$287,000	($7,895,000)
5	Budget Revision	$50,000			($7,845,000)
		($8,650,000)	$40,000	$765,000	($7,845,000)