Problem

The General Company has an accounting staff of five employees: a supervisor and four clerk...

The General Company has an accounting staff of five employees: a supervisor and four clerks. The daily tasks of each clerk are as follows:

Supervisor (Mary Wild)

Checking paperwork—5 hours


Filing documents—5 hours


Preparing invoices—4 hours


Other activities—1 hour

Accounts payable clerk (Joe Freedmire)

Preparing monthly statements—4 hours


Preparing aging report—3 hours


Checking invoices—4 hours

Helper clerk (Bob Stans)

Checking invoices—3 hours


Preparing aging report—2 hours


Account posting—5 hours

Document verification clerk (Margaret Lee)

Preparing disbursement vouchers—4 hours


Checking invoices—2 hours


Other activities—3 hours

Clerk-typist (Debbie Chase)

Typing invoices—4 hours


Assisting in verification of invoices—3 hours

Required

a. Prepare a work distribution chart using tasks such as aging of accounts receivable, voucher preparation, and so on.


b. Identify any weaknesses in the distribution of tasks. In addition, note any internal control problems.

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