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Discuss how to distinguish between a document and a record on the job. For example are...

Discuss how to distinguish between a document and a record on the job. For example are emails documents or records? why? Are all Word files on Sharepoint documents or records? Why?

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Answer #1

The differences between documents and records are as follows.

• Records: These are historical files that provide a proof. It is either created or obtained from previous organizations. It can be on paper, microfilm or digital. These can neither be edited nor recreated.

• Documents: These are content files that has some set of information. It can be stored on paper and digitally. These can be changed and revised whenever needed.

All records are documents but not all documents are records. An empty form is a document and once it is filled it is a record.

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