Question

7. Describe filing indexing rules. (V1.C.7) 8. Discuss the process in compliance reporting of an incident report. (X.C.11d) 9. Differentiate between electronic medical records and a practice management system. (V1.C.8) 10. Explain meaningful use as it applies to an EMR. (V1.C.12)

Answer 1

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Q7. Filing Indexing Rules

Ans: Medical records indexing is an important function since it involves organizing and storing information such as the patient's demographic and treatment information together in one place for easy retrieval later.

Alphabetic Indexing Rules

1. Indexing Order of Units
2. Minor Words and Symbols in Business Names
3. Punctuation and Possessives
4. Single Letters and Abbreviations
5. Titles and Suffixes

RULE 1

1 A.Personal Names

◦Surname (last name) is the key unit

◦Given name (first name) or initial is the second unit

◦Middle name or initial is the third unit

◦If determining the surname is difficult, consider the last name written as the surname.

1 b. Business Names

◦Index as written using letterhead or trademarks as guides.

◦Each word in a business name is a separate unit.

◦Business names containing personal names are indexed as written.

Rule 2:
Minor Words in Business Names

Rule 3:
Punctuation and Possessives

Rule 4:
Single Letters and Abbreviations

Rule 5: Titles and Suffixes

Rule 6:Prefixes—Articles and Particles

Rule 7:Numbers in Business Names

Rule 8:Organizations and Institutions

Rule 9:Identical Names

Rule 10:Local and Regional
Government Names

Q8. Process in incident reporting

1st Part Following Protocol

1. Obtain the proper forms from your institution
2. Start the report as soon as possible
3. Provide the basic facts
4. Include a line about the general nature of the incident

2nd part is Describing what Happened

Write a first person narrative telling what happened, be clear, be acuurate , be honest

3rd part is Polishing the report

Double check the report, do proof reading & editing, submit the incident report

Q.9.Difference

Medical Practice Management software automates activities such as patient care, scheduling, billing, claims processing and other related operations for medical practices. Electronic Medical Records software (EMR) automates the documentation, storage and retrieval of patient records.

Q.10. Uses of EMR

• roviding accurate, up-to-date, and complete information about patients at the point of care
• Enabling quick access to patient records for more coordinated, efficient care
• Securely sharing electronic information with patients and other clinicians
• Helping providers more effectively diagnose patients, reduce medical errors, and provide safer care
• Improving patient and provider interaction and communication, as well as health care convenience
• Enabling safer, more reliable prescribing
• Helping promote legible, complete documentation and accurate, streamlined coding and billing
• Enhancing privacy and security of patient data
• Helping providers improve productivity and work-life balance
• Enabling providers to improve efficiency and meet their business goals
• Reducing costs through decreased paperwork, improved safety, reduced duplication of testing, and improved health.