Question

Communication in the management of a project flows downward, upward, horizontally, and to outside receivers, such as stakeholders. Project information is distributed through a variety of means such as project meetings, hard copy document distribution, shared access to networked electronic databases, fax, electronic mail, voice mail, videoconferencing, and individual and group discussions. Project management communications are also carried out through software, such as correspondence, memos, reports, and documents describing a project’s planning, organization, evaluation and control strategy, and progress.

A project communication plan may be formal or informal and highly detailed or broadly framed. The plan should be based on the needs of the project, its stakeholders, and the sponsoring organization.

The project progress reports provides an agreed weekly, monthly, or quarterly project status report that includes costs, activities, and progress, through the last working day of a previous reporting period. Each report should be so designed that it is sufficiently comprehensive and self explanatory so that the reader can grasp and understand the status of project activities, especially those concerning established baselines: scope, schedule, and cost.

Communications planning determines the information and communications needs of stakeholders; who needs what information, when do they need it, and how it is provided to them. The communication plan should provide the following:

A collection, filing, and distribution scheme for the information.

A distribution structure that details to whom information will go and information types, such as status reports, data, schedule, technical documentation, and so forth.

A description of the information to be distributed, including format, content, level of detail, and if needed, a security classification for the information.

A schedule for when the different types of information will be produced and distributed.

A scheme on how information regarding the project can be accessed between scheduled distributions.

A strategy on how the communications management plan is updated and refined as the project progresses.

A protocol for reporting emergency or vitally important information that arises on the project.

A scheme for the information that is required for the project’s status report.

Select a project known to you and determine what information should go into the project’s status report, and to whom such information should be distributed.

To start, the project’s status report should include a narrative of accomplishments by major activities, the status of each major component of the project, and the project manager’s overall assessment of the project.

What other information should go into the project’s progress report?

Answer 1

Answer:

Project management: The entire process of handling a project right from inception till the closure of the project is known as project management.

Integration: The integration of project management is important to achieve the goal and target of the organization. A specific assignment would be designated to the undertaking group as where the individuals in the group should design, organize, execute and finish the work through checking.

The innovation of the project is an important part of integration as where that makes the company project to be more competitive in the market.

Scope: The scope of the project is to find out the objective or purpose. This is the underlying and initial phase in any task without which there would be no significance to the venture. The primary things to be distinguished here are the reason this undertaking must be done and for what reasons.

Time: The time management of the project impact on the productivity, as where when the project is completed on allocated time it would satisfy on the needs of the customer and clients. The time ought to be arranged in like manner to finish the undertaking by the task group, since it may impact on the association notoriety if the venture isn't finished.

Cost: The expense assumes a noteworthy job in the task the board, without dispensing the financial plan the venture can't be further preceded, as that affect on the conclusion and conveyance of the undertaking. The work breakdown structure helps the project management to understand on the cost allocated towards each task and that positively impact the project to be completed on the budget.

Quality: The quality of the project is important which covers on the brand image of the company. The high caliber would diminish the mistakes of the ventures, which affect on fulfilling on the requirements of the customers.The project team should identify on the standard quality and ensure to get the best outcome

Human Resource: To find out which team would work on the project, what skills needed and how many people are needed is important aspect under human resource in project management. Allocating right people to the right project is the core in this process.

Communication: Ideal from the origination from the task powerful correspondence is an absolute necessity. It would incorporate the subject of the task, its ideas, speculations, and the names of the colleagues working, the skill they need to be prepared on it etc has to be communicated through written or oral communication.

Risk: The project risk would be to analyze what are the hurdles which would come up in each stage of the project, these are called identified risks and solution to these risks also has to be kept handy. There might be unidentified dangers in the task which may emerges all of a sudden and the venture chief ought to be prepared to confront the equivalent.

Procurement: The company culture is maintained through Project Procurement Management and the procurement team handles on standard work to complete the project task within the available time limit. The quality, risks etc can be understood by procurement, as the team will involve with the working process of manufacturing to delivering the goods and services to the customers.

Stakeholder: Vital partners in the task would be the administration of the association, the principal line chiefs, and colleagues, individuals from other division and here and there outside advisor and customers as well. Every one of these partners needs to work connected at the hip for an effective undertaking.