Question

I need help with this assignment I am in project management

You’ll be making a communication plan for the project. Use Table 10.1 as a guide. For each row, explain why you chose the values you did. This is an essay. Everything is below.

Project Communications Management: Case Study

Several issues have arisen on the Global Treps Project. Ashok, your team member in India, broke his wrist playing tennis yesterday and cannot work on the project at all for three weeks. His work, which involves helping to edit the videos, start in one week, so you need to reassign it to others.

Bobby suggest you use Kanban boards to list all of the tasks for editing the videos and to track where they are in the work flow. Bobby, a techie and not known for being a good communicator, is the only person who's ever used Kanaban Boards. You have not yet broken down the tasks into much detail and need more information from Angela, the contractor in charge of creating the videos

Alfreda is having difficulties communicating with her main contact in Ethiopia, Dr. B. He is very busy all the time and does not use texting. Alfreda's preferred communications medium. He has also not communicated key information with students who could be candidates for their event, which is only a month away. Alfreda is not sure if he booked a room for the event yet.

Assignment – Project Communications Management:

1. Prepare a partial communications management plan to address some of the challenges mentioned in the previous paragraph.

Below I have provided the templates that I was given:

Stakeholder communications analysis

Stakeholders	Document Name	Document Format	Contact Person	Due Date
Comments:

Answer 1

Stake holder :

Scenario or issue

1) Ashok:

Ashok is a project team member from India who is hold in charge of editing the videos , but unfortunately had broken his wrist while playing tennis match and hence cannot work on the project for almost three weeks.

​​​​​​communication plan:

In order to handle this issue it is important to communicate the mishap of Ashok to the other team members so as to ensure all the available staff is aware about this situation so that each member could offer playing a part in order to deal with this situation . The people when work in coordination and sync with each other results in solution to no matter how big the oroblem maybe. When all the team members will wirk together whike Ashok will assist them , then video editing can be done within the prescribed time

2) Bobby

Nobody except Bobby has a knowledge of Kanaban boards essential for listing all the activities and tracking when they are in work flow

communication plan

Bobby needs to be motivated and influenced to take some time out for dealing with this Kanaban issue. He must be communicated about the consequence of what can happen if Kanaban is not executed at the required time. He should be communicated about the necessity of listing of all the activities for the smooth flow, so as to ensure the rest of the activities are conducted properly without any hurdle.

3) Angela

Not breaking of tasks in detail for assigning each to specific people for carrying tasks as distributed to them for smooth flow of operations. Alfreda needs to be consulted for oroviding all the necessary information or data.

Communication plan

Angela should be consulted as soon as possible so as to collect all the necessary data and information from her necessary for the project implementation. The other alternative is telling her to email all the data whenever she is free. Communication plays an important role in performing this task of breaking up the activities as it is to be done only after taking into consideration the sequence and flow of other tasks that follow or proceed.

4) Alfreda

Alfreda is also facing difficulty in communicating to one of his major clients who does not frequently use texting.

Communication plan

​​​​​​Finding ways other than texting inorder to communicate to the client. The ways might include a foreign arbitrator who will meet up with the client for the job and motivating him to communicate well with Alfreda using any means he is comfortable in.

Document Name: Editing videos for project

The videos need to be edited for project and hence call for reassigning this job to some other person within the deadline for the project as the time period for Ashok for not being able to work as routine is more than three weeks.

Document Format :

Video editing calls for various skills like being able to communicate well , type fast , adding filters etc. This can be done by the person when he has necessary skills available for performing the job.

Contact Person : Necessary people associated with the project

Due date : The date for submitting the project is a week away. So the project managers and team managers needs to validate somebody who will look after the work and manage the flow smoothly without any hurdle to accomplish the project at the pre determined time.

Communication Analysis :.

The need of the hour is to communicate well throughout the organisation to all the other team managers so that it is ensured that this issue is sorted through effective communication .

Thankyou

Hope i explained well

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