Question

Read the four scenarios below and write a brief and complete e-mail subject line for each 1. You are working on the budget for next year and members of your department met last week to discuss all the changes. You need each member to provide you with their budget figures so that you can roll up the various subaccounts. The budget is due tomorrow, and you really need their input by 4:00 p.m. so that you will have time to complete your part of the work. 2. To streamline processing of expense reports, your accounting office has adopted new software that will enable employees to scan receipts. The new software also streamlines the categorization of expenses and totals each category automatically. Employees should have their reimbursements more quickly and you will save hours in staff time. The new software is a bit tricky, though, and you need employees to come to one of three training sessions so that they will know how to use it. All sessions will be held over lunchtime, with the first on Tuesday, one on Thursday, and one next Monday. 3. Your company recently adopted and rolled out a new benefits plan. After the rollout, you received word that there is one new addition that was not included in your materials: a child care advisory service that helps employees locate quality, affordable child care for their family. You want to let the employees know about this new feature. 4. You are the head of the Information Technology Division and your company will be implementing a new enterprise resource planning system companywide over the coming weekend. Bringing the system online will entail a significant effort by your team together with the consultants, and you will need to shut down the system at 5:00 p.m. Friday to get started. Since many people in your company work until 6:00 or 6:30, even on Fridays, and sometimes come in on the weekend, you need to inform everyone of the necessity to shut down the system at 5:00 on Friday. You believe this will enable your team to finish by midday on Saturday, with time to test and troubleshoot the system before Monday. Source: Developed by Beth O'Sullivan, Rice University, March 2004. Used with permission.

Answer 1

A1. Subject: Request for the inputs on budget figures.

A2. Subject: Training session for new expense software

A3. Subject: Childcare to be included in the benefits plan

A4. Subject: Shut down of system to install new ERP system