Question

Subject: Writing for business and industry

You are in the Corporate Communication Department of Otsuka Pharmaceutical America, the U.S. subsidiary of Otsuka Pharmaceutical, a drug company based in Tokyo, Japan. Because of the spread of COVID-19 virus, the company has decided to suspend indefinitely all international travel from the U.S. and from the corporate headquarters in Tokyo. This includes the annual business meeting scheduled for April 15, 2020.

Your assignment is to announce the new travel policy. In doing so, you should keep in mind three goals:

1. Get the information across, including information about the COVID-19 virus
2. Make sure that you don’t unnecessarily alarm Otsuka employees
3. Provide useful information about preventing the spread of the virus

Answer 1

Hello,

Good morning everyone!

With the latest update regarding the outbreak of latest COVID-19, there are certain about the same.
1. The virus transfers because of mingling with each other and hence it is advisable to maintain self-quarantine.
2. The procedures for safety and precautions should be followed as given out by the Government.
3. All sort of travelling has been suspended till further notice.
4. In case of travel, if you will be asked to follow any kind of procedure - travel or medical , as per the advisory issued, well you will have to do so. And you will be made aware of that, officially.

Please understand, we know of the current scenario as much as you do. As and when my office receives any information from the university, I share it immediately and will continue to do so.

These are unsettling and uncertain times; so it is extremely important that you take care of yourself and your family.
Your well-being is our concern. So do not panic. And also do not believe and spread any \information till it comes to you from a credible source.

Look after yourselves and look after each other.

Warm Regards,
Corporate Communication Department,
Otsuka Pharmaceutical America