Question

Explain, in your own words, why formatting Excel spreadsheets is important. Also, describe 2 examples of spreadsheets in which formatting is critical for those reading and interpreting the spreadsheet. Think about what the spreadsheet may represent and how formatting can enhance its readability.

Your answer must be a minimum of 2 paragraphs

Answer 1

If an Excel spreadsheet is formatted with due consideration and care, it can provide the below-mentioned benefits:-

• Cell formatting can be done in order to ensure that the data presented is incorrect form such as date or currency and this will make data entered in the sheet more clear and valuable.
• With the help of various styles such as table style, one can make the data stand out and this will also be helpful for the reader to read the important aspects of the sheet clearly
• In order to make the data more readable, it is important to use proper merging and alignment.
• The overall presentation of the sheet can be improved by using the formatting tools such as size, italics, bolding or changing the fonts
• With the help of conditional formatting, it is possible to highlight important aspects of the worksheet graphically or visibly due to the dynamic nature of these tools, thus when there is a change in data, the highlighted area also gets changed.

Example 1:- When the sales data is being presented with the help of spreadsheets, different charts diagrams can improve the understandability and readability of the data

Example 2:- In project management, while making the PERT network or Gantt chart, the formating is quite important