Question

Kindly do a detailed job design for an accounting firm using the following phase:

1. The combination of individual tasks into specific jobs to be assigned to individuals: How will the different tasks be grouped to form jobs?

Answer 1

Firstly we need to understand Job design...

job design is the process of organizing work into the tasks required to perform a specific job.

Job design involves the conscious efforts to organize tasks, duties and responsibilities into a unit of work to achieve certain objectives.

An HR manager should have a keen interest in the design and specification of individual jobs within the organization.

Now we will discuss the Job design for an Accounting Firm:

Creating a job design is the succeeding step to job analysis. The combination of individual tasks into specific jobs which is to be assigned to the individuals is the key, let us discuss those specific tasks for an accounting firm. Those tasks are followings:

1) Accounts Payable: There should be a task which is to be dealt by accounts payable executive and they will be dealing with invoices and payments mostly.

2) Accounts Receivable and Cash Collection : To deal with the receivables and collection of cash

3) General Ledger Team: To record the transactions and deal with various kind of reconciliations

4) Fixed Assets Team: To do fixed assets accounting, charge depreciations and deal with capitalizations

5) Intercompany Team: To deal with intercompany transactions and do recharges as well intercompany accounting

6) Reporting team: To produce key accounting reports and analysis based on numbers.

Based on above mentioned different tasks, it will be grouped to form jobs and hire the different set of individuals.

Key parameter are listed to below while different tasks being grouped to form jobs, please note key points:

1. Job difficulty level analysis to hire individuals. That will help in order to decide whether we need fresher or experienced professionals.

2. Need to prepare overall job description based on roles and responsibilities.

3. Do market analysis for salary structure and recent trends.

4. Decide the organisational structure and designations.

Designations can be either Flat or mix of multiple designations based on different roles:

It can be Executive, Senior Executive, Team Lead and Manager , CFO and Directors.

So if we put it that way : An Account Executive/Senior Executive performs financial functions related to the collection, accuracy, recording, analysis and presentation of a business, organization or company's financial operations. In a smaller business, an accountant's role may consist of primarily financial data collection, entry and report generation.

An accounting Manager/Director in an accounting firm will have responsibilities that would include:

• Managing and overseeing the daily operations of the accounting department

• Monitoring and analyzing accounting data and produce financial reports or statements

• Establishing and enforcing proper accounting methods, policies and principles

As we have seen and understood , based on above roles and responsibilities; the different tasks will be grouped to form jobs. The job design and organisational structure will be prepared, monitored and reviewed and evaluated time to time and make changes whenever necessary.

Hope it helps!

Thanks and all the best.

Regards