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Journal Entries (how to prepare and post)
Accountants use special forms called journals to keep track of their business transactions. A journal is the first place information is entered into the accounting system.
A journal is similar to a diary for a business
Date |
Account |
Debit |
Credit |
You can see that a journal has columns labeled debit and credit. The debit is on the left side, and the credit is on the right. Let’s look at how we use a journal.
There are some rules you need to follow
Include a date of when the transaction occurred.
The debit account title(s) always come first and on the left.
The credit account title(s) always come after all debit titles are entered, and on the right.
The titles of the credit accounts will be indented below the debit accounts.
You will have at least one debit (possibly more).
You will always have at least one credit (possibly more).
The value of the debits must equal the value of the credits or else the equation will go out of balance.
You will write a short description after each journal entry.
Skip a space after the description before starting the next journal entry.
Example journal entry format is as follows.
Note that this example has only one debit account and one credit account
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Stock |
1,500 |
||
Being Cash received against the sale of Business stock |
A compound entry is when there is more than one account listed under the debit and/or credit column of a journal entry
Below are the example
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Debtor |
1,000 |
||
Stock |
2,500 |
||
Being Cash 1,500/- received against the sale of Business stock and balance on credit |
Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming. The general ledger is helpful in that a company can easily extract account and balance information. Here is a small section of a general ledger.
Bank Account |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
You can see at the top is the name of the account “Bank,”
Remember, all asset accounts will start with the number 1. The date of each transaction related to this account is included, a possible description of the transaction, and a reference number if available. There are debit and credit columns, storing the financial figures for each transaction, and a balance column that keeps a running total of the balance in the account after every transaction.
Let’s look at one of the journal entries and corresponding ledgers.
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Stock |
1,500 |
||
Being Cash received against the sale of Business stock |
Cash |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
01/01/2020 |
Cash Received against stock sale |
1,500 |
1,500 |
||
Stock |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
01/01/2020 |
Cash Received against stock sale |
1,500 |
1,500 |
||
As you can see, Cash had a debit of 1,500 in the journal entry, so 1,500 is transferred to the general ledger in the debit column. The balance in this account is currently 1,500, because no other transactions have affected this account yet.
Journal Entries (how to prepare and post)
Accountants use special forms called journals to keep track of their business transactions. A journal is the first place information is entered into the accounting system.
A journal is similar to a diary for a business
Date |
Account |
Debit |
Credit |
You can see that a journal has columns labeled debit and credit. The debit is on the left side, and the credit is on the right. Let’s look at how we use a journal.
There are some rules you need to follow
Include a date of when the transaction occurred.
The debit account title(s) always come first and on the left.
The credit account title(s) always come after all debit titles are entered, and on the right.
The titles of the credit accounts will be indented below the debit accounts.
You will have at least one debit (possibly more).
You will always have at least one credit (possibly more).
The value of the debits must equal the value of the credits or else the equation will go out of balance.
You will write a short description after each journal entry.
Skip a space after the description before starting the next journal entry.
Example journal entry format is as follows.
Note that this example has only one debit account and one credit account
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Stock |
1,500 |
||
Being Cash received against the sale of Business stock |
A compound entry is when there is more than one account listed under the debit and/or credit column of a journal entry
Below are the example
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Debtor |
1,000 |
||
Stock |
2,500 |
||
Being Cash 1,500/- received against the sale of Business stock and balance on credit |
Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming. The general ledger is helpful in that a company can easily extract account and balance information. Here is a small section of a general ledger.
Bank Account |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
You can see at the top is the name of the account “Bank,”
Remember, all asset accounts will start with the number 1. The date of each transaction related to this account is included, a possible description of the transaction, and a reference number if available. There are debit and credit columns, storing the financial figures for each transaction, and a balance column that keeps a running total of the balance in the account after every transaction.
Let’s look at one of the journal entries and corresponding ledgers.
Date |
Account |
Debit |
Credit |
01/01/2020 |
Cash |
1,500 |
|
Stock |
1,500 |
||
Being Cash received against the sale of Business stock |
Cash |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
01/01/2020 |
Cash Received against stock sale |
1,500 |
1,500 |
||
Stock |
|||||
Date |
Description |
Reference |
Debit |
Credit |
Balance |
01/01/2020 |
Cash Received against stock sale |
1,500 |
1,500 |
||
As you can see, Cash had a debit of 1,500 in the journal entry, so 1,500 is transferred to the general ledger in the debit column. The balance in this account is currently 1,500, because no other transactions have affected this account yet.
Reconciling accounts
Bank accounts for businesses can involve thousands of transactions per month. Due to the number of ongoing transactions, an organization’s book balance for its checking account rarely is the same as the balance that the bank records reflect for the entity at any given point. These timing differences are typically caused by the fact that there will be some transactions that the organization is aware of before the bank, or transactions the bank is aware of before the company.
For example, if a company writes a check that has not cleared yet, the company would be aware of the transaction before the bank is. Similarly, the bank might have received funds on the company’s behalf and recorded them in the bank’s records for the company before the organization is aware of the deposit.
Fixed Assets
A fixed asset is a long-term part of a property that a company possesses and utilises in the generation of its revenue and is not anticipated that would be devoured or consumed into cash in coming next one year. A typical case of fixed asset is a producer’s plant resources, for example, its structures and hardware. The word “fix” indicates that these assets won’t be sold in the current bookkeeping year.
Detailed documentation of an organisation’s capital adds to the understanding of the financial wellbeing and estimation of that business. Data including fixed assets and depreciation is additionally utilised by potential financial specialists when they are thinking about whether an organisation is a profitable or non-profitable firm. While deciding the estimation of a fixed asset, the strategy for depreciation must be considered.
Accrual Accounting
In financial accounting or accrual accounting, accruals refer to the recording of revenues that a company has earned but has yet to receive payment for, and the expenses that have been incurred but that the company has yet to pay. In simple terms, it is the accounting adjustment of accumulated debits and credits. Such accounting practices, therefore, have a general impact on the handling of the income statement and the balance sheet. The affected accounts include accounts payable, liabilities and non-cash-based assets, goodwill, future tax liabilities, and future interest expenses, among others.
Depreciation
Since the value of the assets depreciates as it is utilized, as it ages, or as latest models are presented, it is critical for a firm to enlist and track depreciation from the time of procurement. Fixed assets are incorporated into the asset report at their initial expense, and after that depreciation all through their life until they are sold, supplanted on the accounting report at their residual esteem.
Bad debt and how to apply it (indirect and direct method)
Bad debts are accounts receivable that a company does not expect to collect and has written off to income statement as an expense. Bad debts are also called irrecoverable debts.
Bad debts are recognized as expense because they are not expected to generate any economic benefits in future. Recognition of bad debt expense also results in a corresponding decrease in the accounts receivable balance on balance sheet because bad debts are no longer an asset.
Under the direct method, a bad debt is charged to expense as soon as it is apparent that an invoice will not be paid.
Under the Indirect method, an estimate of the future amount of bad debt is charged to a reserve account as soon as a sale is made. This results in the following differences between the two methods:
T-Charts and knowing which accounts to use – Natural Balance of Accounts
The left side of the Account is always the debit side and the right side is always the credit side, no matter what the account is.
For different accounts, debits and credits can mean either an increase or a decrease, but in a T Account, the debit is always on the left side and credit on the right side, by convention.
Some Example is:
Assets increased is debit
Assets decrease in credit
Liability increase in credit
Liability decrease is debit
Equity increase in credit
Equity decrease is debit
Trial Balance
When constructing a trial balance, we must consider a few formatting rules as bellow.
Trail Balance should be the debit and credit balances of all the ledgers
The header must contain the name of the company, the label of a Trial Balance and the date.
Accounts are listed in the accounting equation order with assets listed first followed by liabilities and finally equity.
When amounts are added, the final figure in each column should be totaled .
And debit and credit side should be equal.
Advantage of Trial Balances.
To check the debits equal the credits
To find the uncover errors in journalizing
To find the uncover errors in posting
To locate the errors in ledger accounts
To make financial statements
To list the accounts at a single place
To know the ending balance of each account at a glance
To make the adjustments for unrecorded transactions
To find the missing amount of an account in the special case
To test the mathematical accuracy of recording process
In short, the trial balance is an essential tool to verify the accuracy of the recording process.
Journal Entries (how to prepare and post) Reconciling accounts Fixed Assets Accrual Accounting Depreciation Bad debt...
construct T-accounts
adjusting entries
post adjusting journal entries to the t-accounts, closiing
entries, post closung entries
Presented below is the December 31 trial balance of Sunland Boutique. SUNLAND BOUTIQUE TRIAL BALANCE DECEMBER 31 Debit Credit Cash $20,100 Accounts Receivable 39,800 Allowance for Doubtful Accounts $717 Inventory, December 31 80,410 Prepaid Insurance 5,350 Equipment 91,000 Accumulated Depreciation-Equipment 35,600 Notes Payable 27,530 Common Stock 74,607 Retained Earnings 10,990 Sales Revenue 705,086 Cost of Goods Sold 476,900 Salaries and Wages Expense (sales) 61,200...
Prepare journal entries related to bad debt expense. (LO 2, 3,9) P8-1A At December 31, 2013, Cafu Co. reported the following information on its state- ment of financial position. Accounts receivable R$960,000 Less: Allowance for doubtful accounts 70,000 During 2014, the company had the following transactions related to receivables. 1. Sales on account R$3,315,000 2. Sales returns and allowances 50,000 3. Collections of accounts receivable 2,810,000 4. Write-offs of accounts receivable deemed uncollectible 90,000 5. Recovery of bad debts previously...
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Post the journal entries to T-accounts and prepare an unadjusted trial balance Drs. Glenn Feltham and David Ambrose began operations of their physical therapy clinic, called Northland Physical Therapy, on January 1, 2017. The annual reporting period ends December 31. The trial balance on January 1, 2018, was as follows (the amounts are rounded to thousands of dollars to simplify. Account Titles Debit Credit Cash $ 6 Accounts Receivable 2 Supplies 2 Equipment 9 Accumulated Depreciation $ 2 Software 7...
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Forms Practice Set Instructions: 1. Prepare journal entries to record external transactions 2. Post journal entries to general ledger T accounts. 3. Prepare journal entries to record adjusting entries 4 Post the adjusting entries to the general ledger T accounts (include a balance on each account) 5. Prepare an adjusted trial balance. 6. Prepare, using good form, an income statement, a statement of stockholders' equity, and a classified balance sheet. 7. Prepare closing journal entries. 8. Post the closing entries...
6 Prepare the closing eneries, and post to the accounts 7. Prepare a post-closing trial balance. 8 Caloulate the current ratio for the company 234 chapter 4 post-closing trial balance with an optional worksheet On December 1, Bob Waldo began an auto repair shop, Waldo's Quality Automoiv Learning Objectives 1, 2, 3, P4-33A Completing the accounting cycle from journal entries to 4, 5 6. Ending Retained Eamings $5,095 The following transactions occurred during December Waldo contributed $70,000 cash to the...
What is the correct order of the accounting cycle? Prepare financial statements Record adjusting journal entries and update ledger balances < Prepare unadjusted trial balance > Analyze transactions based on source documents < Record journal entries in general journal and update general ledger > Prepare adjusted trial balance Prepare post closing trial balance < Record closing entries
P4-39B Comple ting the accounting cycle from journal entries to post-closing optional worksheet 8. Calculate the 1, 2, 3, 4, 5 trial balance with an On December 1, Curt Wilson began an auto repair shop, Wilson's Quality Automotive. 572,080 The following transactions occurred during December: Dec. 1 Wilson contributed $63,000 cash to the business in exchange for capital. 1 Purchased $14,400 of equipment paying cash. OI 1 Paid $3,600 for a twelve-month insurance policy starting on December 1. 9 Paid...
2. Post the journal entries to T-accounts for all of the inventories, Cost of Goods Sold, the Maruta cu would be used to authorized as backup for the entry. Overhead Control Account, and the Manufacturing Overhead Allocated 4-31 Job costing, journal entries. Donald Transport assembles prestige manufactured homes. Its job. indirect-cost pool (manufacturing overhead allocated at a budgeted $31 per machine-hour in 2017). The following data (in millions) show operation costs for 2017: Materials Control, beginning balance, January 1, 2017...