Question

After finishing your studies, you have joined Sohar Aluminium as a Communication Coordinator. In a meeting you were tasked to do the following:

a. Draft a notice of the meeting and attach the agenda along with it. It should be circulated among the board of directors and the executive committee members through formally structured email. Chairman will be the chairperson of the meeting.

b. Write the imaginary roles of all the participants on the agenda. Also include the venue, date, and time of the meeting. Prepare an agenda based on your understanding of the company’s work profile. Note:

Mulham Al Jarf

Chairman

Kumail Said

Member

Abdulaziz Al Obaidli

Member

Omar Al Hashmi

Member

Alexandre Ricardi

Member

Said Mohammed Al Masoudi

Chief Executive Officer

Jerry Van Alphen

Chief Financial Officer

Agnello Borim

Chief Operating Officer

Ahmed Al Kharusi

General Manager Human Resources and Corporate Affairs

Ali Al Shamsi

General Manager Special Mandate

Answer 1

Answer A:

From: [email protected]

Subject: Board of Directors and Executive Committee Meeting

Date: 15/05/2020

To: [email protected]; [email protected]; [email protected]

Dear Sirs,

Notice is hereby given that a meeting of the Board of Directors and the Executive Committee of Sohar Aluminium is scheduled to be held on 31st August 2020 at 10 am till 5 pm at the Board Room of our Corporate Office in Dubai to consider and discuss over the points mentioned in the attached agenda. Chairman will be the chairperson of the meeting.

You are requested to make it convenient to attend the meeting.

You may attend the meeting through Electronic Mode, the details of which can be provided to you over the request. In case you decide to participate through such mode, please send a confirmation in this regard to me before 31st July 2020 to make the necessary arrangements.

Best Regards,

Communication Coordinator,

Sohar Aluminium.

Answer B:

Sohar Aluminium

Board of Directors and Executive Members Meeting

31st August 2020

Board Room, Corporate Office at Dubai

10 am - 11 am	Breakfast in the ballroom
11 am – 11.15 am	Welcome Remarks by the Chairperson Mulham Al Jarf, Chairman
11.20 am – 11.35 am	Kumail Said, Member To consider the collaboration of Silver Jubilee of the company.
11.40 am – 11.55 am	Abdulaziz Al Obaidli, Member Roadmap to WindStar Research
12.00 pm – 12.15 pm	Omar Al Hashmi and Alexandre Ricardi, Members Presentation over the challenges and the results of Project Blue Star in the second quarter.
12.20 pm – 12.40 pm	Aid Mohammed Al Masoudi, Chief Executive Officer - To confirm the proceedings of the last Annual General Meeting. - Transfer of gavel to new President.
12.45 pm – 13.00 pm	Jerry Van Alphen, Chief Financial Officer - Distribute/discuss the latest treasurer’s report. - Discuss the transfer of signatures on bank accounts/checkbooks and cashbooks.
13.00 pm – 14.00 pm	Lunch in the ballroom.
14.00 pm – 14.15 pm	Agnello Borim, Chief Operating Officer - Web-email accounts set up for all the employees. - To elect office bearers for 2021-2022
14.20 pm – 14.35 pm	Ahmed Al Kharusi, General Manager Human Resources and Corporate Affairs - Changes in hiring procedures and policies. - New Regulations about manpower.
14.40 pm – 14.55 pm	Ali Al Shamsi, General Manager Special Mandate - New Advice on portfolio Management for the company. - Announcement of special fund solutions for the company.
15.00 pm – 16.00 pm	Miscellaneous
16.00 pm to 17.00 pm	Tea break in the ballroom

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