Question

i have three question for MIS subject which is enterprise system configuration for business. i will post the question in picture.

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Q1. What is the purpose of using Organization and Staffing Plan tool in SAP ERP system? Explain in detail with an example. (25 Points) Q2. Discuss how SAP ERP system organizes HR related information? Explain the relationships between persons, positions, jobs & tasks in SAP with examples. (25 Points) Q3. Read "Another Look: What's New in Human Capital Management (HCM)" on page 174. Identify some of the trends mentioned in this article and discuss in detail how social networking can improve HCM software. (50 Points)

Answer 1

1. SAP ERP provides an organization and staffing plan tool that is used to define a company’s management structure and the positions within an organizational structure as a whole

· SAP ERP distinguishes between a person, task job and position.

· In SAP a person is a unique individual who holds a position and who performs tasks, which are the assigned responsibilities related to a specific job or position.

· Tasks can be assigned to a position directly, or they can be grouped together in a job

· A job is a general classification of tasks that are routinely performed together.

· A position is an individual employee assignment within the organization. Tasks can be directly assigned to the position, or they can be assigned to a position by assigning a job to that position.

· If the tasks associated with jobs and positions are well-defined and current, recruiters in human resources can more easily determine whether candidates have the necessary qualifications for a job.

· Determining compensation for a position is also easier if tasks are more clearly and consistently defined.

· Human resources data includes employees’ personal information, so controlling access to that data is critical.

· Advantage of an integrated info system over a paper based information system is that controlling access to the data is automated; managers can use the system to determine which users should have access to various data.

2. SAP HCM is one of the major modules in SAP that plays an important role in building an organized management in enterprises. SAP HCM consultants are some of the most demanded professionals in the global market.

HCM is one of the most important processes in organizations across industries. The general idea on HR is related only to recruiting. But HR is much beyond just recruiting. In an organization, HR not just hires employees but segregates employees based on various factors such as department level, payment days, payment details, designations and more. Besides, various other works such as promotions, employee engagement and team motivation tasks are taken care of by the HR. These works might sound very simple; however, working out all these for people of an entire organization is not an easy work at all. To streamline all such HR processes, SAP ERP operations are widely used. SAP HCM ERP is one of the most flexible software for HR processes widely used across industries.

SAP HCM Modules

· Organizational Management

· Personnel Administration

· E-Recruitment

· Time Management

· Payroll

· ESS and MSS

· Reporting

Organizational Management: This process defines an organized way to make different people work under a common platform towards achieving a pre-defined goal. It ensures a smart management of time and resources in the workstation.

Personal Administration: This process defines the process through which the human resource of an organization is managed. From the stage of recruiting through compensation, benefits, new employee orientation, performance-appraisal and more, everything can be recorded and tracked through this process.

E-Recruitment: This process is an automated web-based recruiting process that assists HR professionals in hiring appropriate talent. It opens up innovative ways of recruitment processes in an organization.

Time Management: This process assists one in the processes of planning, recording and valuation of employee’s performance for a certain period of time. The impact of employee’s presence and absence in the organization is evaluated in this process. Also attendance management, calculation of wages, log-in and log-out report etc., are included in this process.

Payroll: This process as the term defines is all about the pay-scale and compensations given away to employees. From salary to overtime pay, comp-off pay and compensation program, everything is calculated in this process.

ESS and MSS: Employee Self-Service helps employees to individually track various data of their tenure in an organization. On the other hand Management Self-Service is a vital process for the managers to create and maintain the data of employees.

Reporting: Finally, reporting allows HR team to deliver comprehensive and up to date information of all its employees. The reporting tool also enables one to track the hierarchal structure followed in an organization.

These are the SAP HCM modules that allow HR team to work efficiently towards managing employee profiles and data within an organization.

Job is the nature of work done. Job describes position i.e., job defines what work that particular position has to do.

To define more precisely, Positions are concrete and can are held by persons in an enterprise (secretary in the marketing department, for example). Jobs, in contrast, are classifications of functions in an enterprise (secretary, for example), which are defined by the assignment of tasks and characteristics. Jobs serve as job descriptions, that apply to several positions with similar tasks or characteristics.