Imagine the situation in your workplace (B2B Parcel delivery business) where you are a part of a team that has not been performing very well as since Martin Farrell, the previous manager left the team to join the head office. All the members including the new recruits have been experiencing the difficulties meeting the service standards, delivery and performance targets. The team members apparently have no co-ordination among their functions and have no motivation. The team is under tremendous pressure to improve the performance and has been warned several times by the top management. Because of Martin’s successful team management, he was relocated to head office with a higher position. Before leaving the team, head office asked Martin to assist HR manager in getting the suitable replacement to fill the position. Many senior members had the perception that they would be given the opportunity to lead the team. One day,Martin called you and mentioned: “I know there will be people who want to step into my role simply based on seniority. My rule is ‘leader is not born, but made.’ I think you have the skills & qualities to take the charge. Are you ready to take the challenge?’’ You were not sure what to say but always wished to be a leader. You had been investing your time and efforts on continuous professional development to achieve this goal. At the same time, you knew well that the task of managing people is not so easy. Martin and HR manager, Kelly sat in a meeting for several hours discussing who to recommend for the position. Later they arrived at the conclusion and decided to recommend you for the position. Before doing that Kelly wants you to provide some information about the present situation of the company, and team. They also need to justify that you have the right skills and capability to lead the team. So she has asked you to prepare a short report answering the following questions, to understand your knowledge about the requirements of the position. Once you prepare the report, she will forward it to the head office based on which final decision will be taken. |
In the context of above story, answer the following questions:
Name |
Designation |
Internal / External |
Reason(s) for consultation |
Name of the department/group |
Required Resource |
Internal or External |
Reason(s) for consultation |
Operational Goal |
Responsible people or group |
Budget in AUD |
Timeframe |
Resources needed |
Key Outcomes |
Task/Job |
Performance Standard |
Performance Indicator |
Risk assessment and control work sheet
Description of risk |
Likelihood (use descriptor i.e. rare, unlikely etc) |
Consequences (descriptor like major, moderate, insignificant etc) |
Prevention strategy/ Contingency plan |
List of Individuals to whom consultation to be done
Name | Designation | Internal/External | Reason |
Mr.A | Manager Service | Internal | To understand that how we are providing the services and what are lacking or loopoles to fix and rectify the same |
Mr.B | Asstt. Manager -Delivery | Internal | To understand the process of delivery to ensure the timely delivery of product |
Mr.C | Manager - Performance | Internal | To understand the what are weak points as well as strength of the team member |
Mr.D | Key Team Member | Internal | To understand what are problems which team members are facing in achivieng their targets |
Mr.E | Manager -Transport | Internal | To understand the system of transport for fast and smooth delivery of product. |
Mr.F | Manager-Production | External | To understand the timelines of the production as well as ready for delivery. |
Mr.G | Manager -Accounts | External | To understand that whether billing are done properly and payments are coming on time. |
Mr.H | Manager -HR | External | To review overall performance of the team members |
Group/Departments to consult for resources
Name of the department/group |
Required Resource |
Internal or External |
Reason(s) for consultation |
Procurement | Raw Material | Internal | Timely availability of material |
Production | Final Product | Internal | Timely production based on orders |
Packaging | Timely and properly packaging | Internal | Packing should be as per order |
Transport | Timely Delivery | Internal | Timely and fast delivery |
Marketing | Advertisement | Internal | to promote the sales |
Accounts | Billing on time and payment status | Internal | To reconcile the accounts of vendors |
Operational Goal |
Responsible people or group |
Budget in AUD |
Timeframe |
Resources needed |
Key Outcomes |
Ti achieve the target of 10% growth on YOY basis |
Sales Team Service Team Delivery Team Transport Team |
10% increase on YOY | 1 year |
Need training programme Daily internal meeting with team members to review the last day target and fix the issues if any Set the target for the next day then weekly/monthly/quarterly and yearly Announcement of incentinve to achive the targets time time |
Will achieve the fix target |
Task/Job |
Performance Standard |
Performance Indicator |
Marketing Compaign | Team member will increase the compaigning of our product having advertisement, face to face meeting road shows etc. | 100% |
Co-ordination with other department | One team member will co-ordinate with othe department to ensure the delivery of product as per order received | 100% |
Increase in customer base | Team will focus in increasing the customer base to get the targes | 100% |
Description of risk |
Likelihood (use descriptor i.e. rare, unlikely etc) |
Consequences (descriptor like major, moderate, insignificant etc) |
Prevention strategy/ Contingency plan |
Change the marketing plan | Sale may be dropped initially | Modify the plan as per market situation of feedback |
Imagine the situation in your workplace (B2B Parcel delivery business) where you are a part of...
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