ROUTINE REQUEST TO EMPLOYEES
Relevant Concepts
• Routine messages
• Request messages
• Sentence structure
• Verb tense
• Punctuation
• Number usage
• Professional tone
• Understanding your audience
The following routine message requests employees complete their quarterly vacation requests. Per company policy, all employees must submit quarterly vacation requests 14 business days prior to the start of each quarter. Employees must submit their vacation requests using the human resources information system following the outlines steps by the designated day. This message does not employ a professional tone and is unclear. Additionally, the message contains several verb errors (tense and passive voice), number usage errors, and style errors.
To: [email protected]
From: [email protected]
Subject: Quarterly Vacation Requests – Action Needed
Good afternoon:
As the end of the third fiscal quarter approaches we need finalized vacation requests for the fourth quarter. Company policy dictates employees submit all vacation requests fourteen business days prior to the start of the quarter. The final submission date for vacation requests for the fourth quarter is September 12.
Follow the steps below for entering your quarterly vacation request:
1. Open the employee management system
2. Enter your login and password
3. Select Forms/Requests in the top right of the main
page
4. Select Vacation Requests from the Forms/Requests
page
5. Select 4th Quarter Requests
6. Enter vacation request dates
7. Finish by clicking Save, then Submit
Remember, all employees received paid time off for the Wednesday – Friday of Thanksgiving week, Christmas Eve day, Christmas Day, and New Year’s Eve. Do not include any of those dates in your vacation requests. Once the vacation request system is closed all area managers will be reviewing the requests for final approval.
CoB appreciates your timely attention to this matter.
Kind regards,
Kate
--------------------------------
Kate C. Grace, HR Director
CoB Consulting Group
Office: 740-555-5551 | Cell: 740-555-5554
From : [email protected]
To : [email protected]
Subject : Deadline for Quarterly Vacation request submission
Dear All,
This notice is for those who plan to take vacations during the coming quarter Q4 of the year. As per company policy, employees are required to submit their leave requests for any quarter well in advance that is 14 business days prior to the beginning of that quarter.
Team mates are requested to submit their leave plans for Q4 latest by September 12 to avoid exclusion of their names from the leave planning.Timely submission of the leave plan will help the Area Managers in planning the leaves accordingly for final approval. Application received after the due date will not be considered.
Below are the steps to be followed for request submission:
Note: Paid leaves such as Wednesday – Friday of Thanksgiving week, Christmas Eve day, Christmas Day, and New Year’s Eve need not be considered while submitting the request.
Thanks & regards
Kate C. Grace
HR Director
CoB Consulting Group
Office: 740-555-5551 | Cell: 740-555-5554
ROUTINE REQUEST TO EMPLOYEES Relevant Concepts • Routine messages • Request messages • Sentence structure • ...
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