Question

Explain how a computer-based information system designed to process payroll is a specific example of a system. Be sure to account for all nine components of any system in your explanation.

Answer 1

ANSWER :

The Payroll System :-

A payroll system usually consists of several
set of interrelated procedures or subsystems
that work together for the same purpose, just
like any other information system. Hence, one
can consider a payroll system as a system
itself. A payroll system has several components that serve basic purposes of the
system. The components are as follows:
• Generate paychecks
• Initiate direct deposits
• Conduct and document internal reports
Process time cards and various forms,
related to tax returns.

List of some similar components :-

Most of the components in this system are
either interrelated or serve purposes for one
another in the whole. Some components of
the payroll system which are similar as basic
systems are as follows:

• Interrelated : In the payroll system the
reporting component is interrelated with or
dependent on other factors for generating
report; those components are paycheck and
direct deposit components.

• Interface : When an employee's account is
credited with direct deposit component, it
makes a perfect example of interface. Where,
the direct deposit component is playing the
role of an interface between the account
holder and account itself.

• Boundary : All the components in the payroll
information system are set up in a boundary.
Hence, all of the payroll system activities are
accomplished within the system's boundary.

• Components : Time cards, tax, paycheck and
direct deposit components are main
components within the payroll information
system. All these components play their specific roles when initiated from the system.

• Purpose : Generating useful information. The
information generated through a payroll
system may be highly structured and
organized, which would make it easier to
process available information in mean-time.

• Environment : How the components of a
specific system interact with surrounding
things make an environment. Here, in the
payroll information system employees, banks,
governments make the environment.

• Input : The duration of work time being spent
by employees, number of employees and
holidays are the input for payroll systems.
This data is further processed for returning
outputs in the form of salaries and tax returns
per employee.

• Output : Reports obtained, paychecks and
tax returns are the examples for output of
payroll system. The outputs for such payroll
system could be either in the form of printed
layouts or simply displayed on the monitor.

• Constraints : Every information system has
to work under some pre-defined set of rules,
known as constraints of the system. Terms
and Regulations for state and federal tax are
the constraints for payroll system.

PLEASE LEAVE A THUMBS UP IF THIS ANSWER HELPS YOU.

THANK YOU:)