Question

To demonstrate competence in this unit you will need to show that you can design and develop a project plan. Your task is to select an idea, improvement or opportunity that could be applied in a business operation. Describe the business and the project you might initiate. You will need to describe and define the project in context. Explain why such a project would be beneficial. What procedures might you use to ensure that the project was sponsored and supported by the organisation?

Define the project, write a project narrative and develop a project plan, including the processes that would be used to manage financial, technical, human and physical resources.

In developing your project plan, consider:

1·Who are your project’s stakeholders?

2.What would your role be in planning and delivering the project?

3.How your project plan will meet organisational objectives and overall goals.

4.How could you ensure that the project aligns with the organisation’s vision and mission, and why this is necessary.

5.What resources would you need and how would you source them?

6.Why should you and how would you consult with team members in the planning stage of the project and throughout the project’s implementation?

7.How would you monitor the quality of outcomes?

8.How would you ensure that you met project timelines?

9.What project management tools would you use and why would they be most useful?

10.How and why would you delegate roles and tasks?

11.How would you design and develop risk management and contingency plans and cater for any health and safety issues?

12.What methods would you use to clarify roles, responsibilities and lines of authority?

13.Describe in detail how the budget would be prepared and used as a communication and monitoring tool.

14.Explain the data collection, recordkeeping and reporting processes that would apply to the project.

15.What legislation would apply to the project and how would you ensure compliance with it?

16.What are your project deliverables?

17.Why should you and how would you review project outcomes and processes?

Your response should also demonstrate that you have undertaken your own research. You are required to provide a bibliography/ reference list for this project.

*(Use project plan template below to answer this question)

“Project plan template”⬇️

1.0 Introduction

write：

You need to introduce the reader to your topic, project context and background.

2.0 Initiation phase

2.1 objectives and major deliverables

Write：

2.2 Stakeholders list

Write：

2.3 Proposed start date and proposed budget

Write：

2.4 Resources needed

Write：

2.5 Team charter

Write：

2.6 Risk associated with the project

Write：

3.0 Planning the project

3.1Detailed WBS

Write：

3.2 Detail responsibility matrix

Write：

3.3 time line/Gantt Chart

Write：

3.4 Detailed budget

Write：

3.5 Action Plan

Write：

4.0 Implementation

4.1 Project Progress report

Major points to summarise. Obtain information from your e-learning material and research on the Internet.

Write：

5.0 Close out

How：

When：

Where：

Who：

Where：

Talk about documentation and archiving.

6.0 Recommendation

Write：

7.0 Conclusion

Write：

8.0 References

write：

Fresh page

Every piece of information you have researched needs to be referenced in your assessments. It can be a website, book, newspaper, academic journal or your e-learning text.

9.0 Appendix

write：

Fresh page if any

Project plan of a Nature tea shop online promotion.

(using project plan template)

Answer 1

this unit you will need to show that you can design and develop a project plan. Your task is to select an idea, improvement or opportunity that could be applied in a business operation. Describe the business and the project you might initiate. You will need to describe and define the project in context. Explain why such a project would be beneficial. What procedures might you use to ensure that the project was sponsored and supported by the organisation

The project Objective :- The objective of the project to "make easy" the transaction between two parties / individuals.

Project narrative and develop a project plan: The plan is to develop a Software, that would help individuals, businesses, and others to make financials transactions by using their mobile phones that would be linked to their individual bank accounts. This would ensure safety of all transactions, easy to operate, all time money from anywhere in the world, and instant money transfer. The entire project would be based on a strong technical software to ensure safety and correctness of all transactions. This would need high initial investment to develop the software for the company. Once the software is developed, the second cost would be of advertising as we need to "educate" the customers about the benefit of the software and how it would help them to do currency-less business transactions.

The sales team would have to a composition of a technical and sales team as there would be need to ensure technical know-how of the products and services, that they need to percolate down the line to the business class.

The project’s stakeholders : the current promoter of the company would be the base for the futuristic investment plan. Since this is a high cost project, there would be a need to attract fresh investments from outside the organization. For this the suggested wayout would be to invite fresh investment from the stakeholders. This new project of the company would yield high return benefits for the investments.

Role be in planning and delivering the project:- The important role between the development of the software and ensuring that the product hits the market in the scheduled time and is communicated to the target audiences.

Project plan meets organisational objectives and overall goals: this project would ensure high returns on investments for the stakeholders. Secondly, this project would increase the turnovers of the company by many folds and the "net worth" of the company multiple folds. The reason behind is that the project is one of the turn around projects that would change the way business transactions are currently being done.

Organisation’s vision and mission: It is necessary for the project to be in line with the business objectives of the organization as this would help the company achieve new business results and secondly, this would also ensure good returns for the stakeholders.

Resources that would be needed for the projects have been defined above. We need to make a proper project roll-out plan and ensure deployment of all resources to deliver the desired results. We also need to calculate the cost-benefit analysis of each deployed resource and also the over all project cost.

Team members in the planning stage of the project would be experts in the technical department, financial, project design and implementation department, accounts department, etc... These would be the core members of the team that would help develop the project for roll-down. During a later stage, as the project would take shape more people would be required to share the responsibilities and the current members would also have different roles and responsibilities in terms of the project.

The quality of outcomes an Project outcomes need to be monitored very care fully. They need to be in-line with the initial plans and must be completed as per the time schedule. The parameters of monitoring the progress have to be defined before hand to ensure smooth development and delivery of the project. If there are any project delays, due to any reasons, they need to be addressed at the earliest, so that the project does not get delayed.

Since, this would be a high investment and high turn key project of the company, this would require the deployment of all the project management tools as the WBS technique, GANTT chart, Work flow management process, project financial investment plan, etc Each tool has its own importance in the project as they are very specific to the project progression. The technical team would have the ownership of developing the software. They would be assisted by a research tam to compile the date and requirements for the software.

Roles, responsibilities and tasks for the project would be finalized by the core project team and it would be the responsibility of the members of the team to identify the need for the additional resource. The responsibility would be of the HR team to identify the required suitable employee and bring him on-board. This must follow a strict time schedule as any delays would be "risking" the project. So, all the risk factors and contingency plans have to be worked out in advance. All the risk factors have to be identified in advance so that if any of the risk would delay the project, then the team has a second plan to fall back upon.  

All the requirements and progressions of the project must be controlled and monitored from a base control room. This would ensure the daily progression of the project,data collection, planned v/s actual progress, productivity analysis, record keeping,cost and financials of the project, The best way to monitor any progression of any project is to have a "hierarchy" of reporting. Each unit should have a supervisor and a group of supervisors would be reporting in to a project manager.

The legal team shares the responsibility of completing all the legal formalities and getting the approvals for all project requirements. Since this is a high investment project, all the formalities need to be completed before hand, so that the project does not get stuck in some legal non compliance.

The project would a system of daily review by the on-ground team, second review should be done by the project team and a weekly review should be done by the project core team about the deliverable's of the projects and the progression as well. The review of the project by the seniors management group can be done once in a fortnight to review project outcomes and processes.

"Coffee Point"

The Narrative - Why Coffee point in the middle of the Woxen street is a good idea ? An entire business plan lies behind the answer to this question .In this day and age where Food franchises are booming for having specific and unique products ,It's only ardent effort from Coffee making sector to put up a franchise specifically dedicated to Coffee .There are already many franchises sky rocketing in this business so it definitely needs professional and thorough planning to go about the business .And one of the most important aspect in that regard is promotion of "Coffee Point" shop for setting up it's bright future.So let us see develop a project plan and see how financial , technical , human and physical resources could be managed.

1)Objectives - a) To promote digitally on big media houses for getting wider reach

b) To highlight the expertise of coffee makers involved in the project

c) Woxen street usually famous for colleges ,universities and IT companies doesn't have much bigger food franchises in Coffee projects.

d)To have a clear understanding of the stakeholders and the flow of decision making

2)Stakeholders List

a) The land owner - Coffee point is the exquisite one stop coffee place for all the coffee lovers that is spread over a 1250 sq feet land.So owner of the land will definitely have some percentage of share .Either pay up whole price upfront or give some share percentage for a specified period of time.

b)The Coffee makers- The Joseph brother of Ireland have rich experience in gourmet coffee products such as espressos, cappuccinos, lattés, and a variety of snacks, including healthy alternatives.So the makers will have some ownership

c)Management block- This is the decision making body which involves planner,ceo,manager etc who are involved in the setup of this project

d)Transportation sector-Bringing raw materials from the inventory,Outsourcing our packaged products to different hotels etc will also have some ownership.

3) Proposed start date and budget - The start date for the promotion of this project will start from 4th of july and it will cost around 1250 dollars per month to spread the word on digital medium.

4) Resources Needed - A sales team taking care of the digital platform ,A team at ground level spreading the poster cards of Coffee Point at the gates of Colleges,Universities and offices ,A technical staff setting up the required machinery , An inventory department taking care of all the coffee beans etc

5) Risks Associated - Economical risk of the high budget , Qualitative risk of products, Lack of Customers turnout etc

6) How to implement the plan -

a) To get the decision making block on the same page.There should be no difference of opinions coming from different bodies

b) To have tie ups with some websites which can advertise the coffee point on their sites.

c) To have checks and balances in the finance department which gives clarity to the working staff

d) To have a credible HR department maintaining the working staff and work force involved in the project

e) To make sure inventory department handling the raw materials is advised to have plans for 2 months ahead .