Question

Persuasive letter and and a Thank You letter.

Step 1. Planning business messages Step 2. Writing business messages Step 3. Completing business messages does not have to be long Thank you

Answer 1

Step 1 Plan the messages : Identify your audience, who you are writing to and for what (request for money, extension on time, resources).

Step 2 Write the message : Do not be verbose, make the letter easy to read. Insert your call to action, ask convincingly in case of request letters, always appeal to the readers' feelings and remain polite and professional at all times.

Step 3 : Complete the message : Check grammar and spelling, end with a thank you note and review the entire message before sending.

Persuasive letter : to a fellow student/colleague to ask for their time to help with a renovation and repair project.

Dear Sir/Madam,

I am writing to you to as a fellow student of ABC college and as the head of the student body union. I am sure you appreciate our college cafeteria as much as we do, for its convenience and student-friendly atmosphere.

In the hurricane last month, the cafeteria's roof was badly damaged and needs repairs. The student body union is working to ensure that the cafeteria premises are safe for all students and for this are taking up some of the repair work and odd jobs ourselves to reduce the burden on the contractors and to speed up the renovation.

We are seeking the help of carpentry students such as yourself to help us complete the repair work faster and with less external involvement as the cafeteria management is unable to support the entire cost of the work to be done by contractors. We are not asking for monetary help, but instead for a few hours of your time this coming weekend to help restore the building to its former glory.

We urge you to consider the request and join us on Saturday at 11 am when we will be assigning work responsibility for the weekend. If you would like to be part of the assisting group, please RSVP on the form posted on the reception notice board. We hope to see you at the cafeteria site this weekend.

Sincerely,

Jack Smith,

Head of student body union.

Thank you letter : To a carpenty service that has done some pro-bono work on the cafeteria

Dear Don Grey,

Thank you for your beautiful and much-needed carpentry work last weekend to aid in our cafeteria renovation.  

Although we were looking for just basic wooden shelving work, you went above and beyond by creating the most unusual designs for the office. We are extremely grateful to you for your time and effort, and selfless dedication to this worthy cause. We and the university especially appreciate your offer to do this all at your own cost!

The cafeteria is ready to be reopened in just a few days and it looks even better than it did before the hurricane! We will be sure to recommend your carpentry service to all our customers who are sure to appreciate the new look.

Thank you again for fitting us in at such short notice and for your gracious offer to waive the payment.

Sincerely,

Jack Smith,

Head of student body union.