Question

what are your thoughts on the undeposited funds account? Do you feel that this is a necessary account in the general ledger? Why or why not?

Answer 1

ANSWER:

Given;

what are your thoughts on the undeposited funds account?

Revel sends Credit and Debit payments to your Undeposited Funds Account. The purpose of the Undeposited Funds account, is to hold payments that have been received by your company but not yet deposited into your Bank Account.

Is undeposited funds account is a necessary account in the general ledger? Why or whynot?

You can review a General Ledger report of the Undeposited Funds account balance that will agree with the ending balance on your Balance Sheet report, but without quite a bit of manual work, you cannot identify each individual transaction that makes up the Undeposited Funds account for a specific prior period. Why? Because each time you deposit a receive payment, QuickBooks marks the original dated line item as cleared. This is why we first create a custom report to see if the current (today’s date) detail is correct.

If you review your balances monthly, you need to print out the Undeposited Funds Detail report, on the last day of your accounting month. Save this report in your paper file for future reference because you cannot go back to a historical date and get the same information.

If you take credit cards as payments from your customers, I recommend that you do not complete the “Make Deposits” task until you view a bank statement showing the funds deposited into your bank account. This does not mean waiting a month for the statement to arrive, because most financial institutions now offer online account access to your account statements.

For those clients, particularly retail businesses, where there is often a large volume of customer receipts in any day, I recommend reviewing the modified report as part of the month, quarter, or year-end process. Notice whether any old dated transactions are on the list. If you find none, you can assume the Balance Sheet balance in Undeposited Funds as of the prior period date is probably correct.